How to turns of sound in outlook

Last Updated: Mar 6, 2024 by

Outlook is a popular email client used by millions of people around the world. While it offers a variety of useful features, one aspect that can be frustrating for users is the constant sound notifications. Whether it’s the sound of a new email arriving or a reminder alert, these sounds can be disruptive and distracting. Fortunately, there are ways to turn off sound in Outlook. In this article, we will discuss how to adjust the volume settings and turn off sound in Outlook.

Volume Control

The first step to turning off sound in Outlook is to adjust the volume control on your computer. This will not only affect the sound in Outlook, but also any other programs or applications that may be making noise. On a Windows computer, you can adjust the volume by clicking on the speaker icon in the bottom right corner of your screen. On a Mac, you can adjust the volume by clicking on the speaker icon in the top right corner of your screen. Simply lower the volume to your desired level or mute it completely.

Volume Settings in Outlook

Outlook also has its own volume settings that can be adjusted. To access these settings, open Outlook and click on the “File” tab in the top left corner. Then, click on “Options” and select “Mail” from the left-hand menu. Scroll down to the “Message arrival” section and uncheck the box next to “Play a sound” to turn off the sound notification for new emails. You can also uncheck the box next to “Reminder sound” to turn off the sound for reminders. Click “OK” to save your changes.

Customizing Sound Settings

If you still want to receive sound notifications for certain emails or reminders, you can customize the sound settings in Outlook. In the “Message arrival” and “Reminder sound” sections, click on the “Browse” button to select a different sound file. This will allow you to choose a sound that is less disruptive or more pleasant to your liking. You can also adjust the volume of the sound by clicking on the “Test” button.

Using Rules to Manage Sound Notifications

Another way to manage sound notifications in Outlook is by using rules. Rules allow you to set specific actions for certain emails, such as playing a sound when a certain sender sends an email. To create a rule, go to the “Home” tab in Outlook and click on “Rules” in the top menu. Then, select “Manage Rules & Alerts” and click on “New Rule.” Follow the prompts to create a rule that includes a sound notification.

Turning Off Sound for Specific Events

If you only want to turn off sound for certain events, such as new emails or reminders, you can do so in the “Sounds” section of your computer’s control panel. On a Windows computer, go to the “Hardware and Sound” section and click on “Change system sounds.” Then, scroll down to the “New Mail Notification” and “Reminder” events and select “None” from the drop-down menu. On a Mac, go to “System Preferences” and click on “Sound.” Then, select “None” for the “New mail sound” and “Reminder sound” options.

By following these steps, you can easily turn off sound in Outlook and customize your sound settings to your liking. This will help you stay focused and avoid unnecessary distractions while using the email client. Have you tried any of these methods? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.