How to setup a recurring email in outlook

Last Updated: Mar 10, 2024 by

Outlook is a popular email client used by millions of people around the world. One of its useful features is the ability to schedule recurring emails. This can be helpful for sending out weekly or monthly reminders, or for setting up regular communication with clients or team members. In this article, we will guide you through the steps to setup a recurring email in Outlook.

Step 1: Open Outlook and Create a New Email

The first step is to open Outlook and create a new email. You can do this by clicking on the “New Email” button in the top left corner of the screen. This will open a blank email template.

Step 2: Compose Your Email

Next, compose your email as you normally would. You can add a subject, write your message, and add any attachments or links. Make sure to proofread your email before moving on to the next step.

Step 3: Click on the “Options” Tab

In the top menu bar, click on the “Options” tab. This will open a new set of options for your email.

Step 4: Click on “Recurrence”

Under the “Options” tab, click on the “Recurrence” button. This will open a new window where you can set the frequency and schedule for your recurring email.

Step 5: Choose the Recurrence Pattern

In the “Recurrence” window, you can choose the frequency and schedule for your recurring email. You can select options such as daily, weekly, monthly, or yearly. You can also choose the specific days and times for your email to be sent out.

Step 6: Set the End Date

You can also choose when your recurring email will end. You can select a specific date or choose to have it continue indefinitely.

Step 7: Click “Save”

Once you have set all the options for your recurring email, click on the “Save” button. This will save your settings and return you to the email composition window.

Step 8: Send Your Recurring Email

Finally, click on the “Send” button to send your recurring email. Your email will now be sent out at the scheduled times and dates that you have set.

Tips for Setting Up Recurring Emails

  • Make sure to double-check your settings before sending your recurring email to avoid any mistakes.
  • You can also set up recurring emails for multiple recipients by adding them to the “To” or “CC” fields.
  • If you need to make changes to your recurring email, you can do so by opening the email in your “Outbox” and clicking on the “Recurrence” button again.


Setting up a recurring email in Outlook is a simple and useful feature that can save you time and help you stay organized. By following these steps, you can easily schedule regular emails to be sent out without having to manually send them each time. Give it a try and see how it can improve your email management. Do you have any other tips for using Outlook? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.