How to send recurring emails in outlook

Last Updated: Feb 21, 2024 by

Outlook is a popular email client used by millions of people around the world. It offers a variety of features to help users manage their emails efficiently. One such feature is the ability to send recurring emails. This can be useful for sending reminders, weekly newsletters, or any other type of email that needs to be sent on a regular basis. In this article, we will discuss how to send recurring emails in Outlook.

Setting up a Recurring Email

To set up a recurring email in Outlook, follow these steps:

  1. Open Outlook and click on the “New Email” button to create a new email.
  2. In the new email window, click on the “Options” tab.
  3. In the “Options” tab, click on the “Recurrence” button.
  4. A new window will open where you can set the recurrence pattern for your email. You can choose from options such as daily, weekly, monthly, or yearly.
  5. Select the frequency, start date, and end date for your recurring email.
  6. You can also set the time and date for the email to be sent.
  7. Once you have set all the options, click on “Save & Close” to save your recurring email.

Editing or Deleting a Recurring Email

If you need to make changes to your recurring email, you can do so by following these steps:

  1. Open the recurring email in your Outlook calendar.
  2. Make the necessary changes to the email, such as the subject, body, or recipients.
  3. Click on “Save & Close” to save the changes.
  4. If you want to delete the recurring email, simply click on “Delete” and choose whether you want to delete just the selected occurrence or the entire series.

Managing Recurring Emails

Outlook also offers some useful features for managing recurring emails. These include:

  • Viewing all recurring emails: You can view all your recurring emails in one place by going to your Outlook calendar and selecting the “View” tab. Then, click on “Change View” and choose “List” to see all your recurring emails.
  • Stopping a recurring email: If you no longer want to send a recurring email, you can stop it by opening the email in your Outlook calendar and clicking on “Recurrence.” Then, click on “Remove Recurrence” to stop the email from being sent.
  • Rescheduling a recurring email: If you need to change the frequency or date of a recurring email, you can do so by opening the email in your Outlook calendar and clicking on “Recurrence.” Then, make the necessary changes and click on “Save & Close.”

Tips for Sending Recurring Emails

Here are some tips to keep in mind when sending recurring emails in Outlook:

  • Test your email: Before setting up a recurring email, make sure to test it by sending it to yourself or a colleague. This will ensure that the email is formatted correctly and contains all the necessary information.
  • Keep it short and simple: Recurring emails should be short and to the point. Avoid including too much information or attachments, as this can overwhelm the recipient.
  • Personalize the email: Use the recipient’s name in the email to make it more personal and engaging.
  • Review and update regularly: It’s important to review and update your recurring emails regularly to ensure that the information is still relevant and accurate.

By following these steps and tips, you can easily send recurring emails in Outlook and save time and effort in managing your emails. Have you tried sending recurring emails in Outlook? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.