How to Make a Banner in Microsoft Word?

Last Updated: Feb 4, 2024 by

Banners are a great way to grab attention and make a statement. Whether you need a banner for a party, event, or business, Microsoft Word offers a simple and easy way to create one. In this tutorial, we’ll show you how to make a banner in Microsoft Word step by step.

Why Use Microsoft Word for Banners?

Microsoft Word is a widely used word processing program that offers a variety of features and tools for creating documents. While it may not be the first program that comes to mind when thinking about designing banners, it can be a great option for those who are not familiar with graphic design software or do not have access to it.

Using Microsoft Word for banners also allows for easy customization and editing, making it a convenient option for creating banners for different occasions or events.

What You Will Need

Before we dive into the steps, here are a few things you will need to create a banner in Microsoft Word:

  • A computer with Microsoft Word installed
  • A printer
  • A sheet of paper or cardstock for printing
  • Scissors or a paper cutter
  • Optional: ruler, hole punch, string or ribbon for hanging

Step 1: Open a New Document

To start, open Microsoft Word and create a new blank document. You can do this by clicking on the “File” tab and selecting “New” or by using the shortcut “Ctrl + N” on a PC or “Command + N” on a Mac.

Step 2: Set the Page Size

Next, you will need to set the page size for your banner. This will depend on the size of the banner you want to create. For example, if you want to create a standard 3-foot by 6-foot banner, you can set the page size to 36 inches by 72 inches.

To set the page size, click on the “Layout” tab and then click on “Size” in the “Page Setup” section. A drop-down menu will appear, and you can select “More Paper Sizes” at the bottom. In the “Page Setup” window, enter the desired page size and click “OK”.

Step 3: Add Text and Images

Now it’s time to add text and images to your banner. You can use the “Insert” tab to add text boxes, shapes, and images to your banner. You can also use the “Format” tab to customize the font, color, and size of your text.

To add an image, click on the “Insert” tab and then click on “Pictures”. You can choose to insert an image from your computer or search for images online. Once you have inserted an image, you can resize and move it to the desired location on your banner.

Step 4: Customize the Design

To make your banner stand out, you can use the design options in Microsoft Word to add borders, shapes, and colors. You can also use the “Format” tab to adjust the transparency, shadow, and other effects of your text and images.

To add a border, click on the “Design” tab and then click on “Page Borders”. In the “Borders and Shading” window, you can choose from a variety of border styles, colors, and widths. You can also add a border to specific sections of your banner by selecting the “Custom” option.

Step 5: Print Your Banner

Once you are satisfied with your banner design, it’s time to print it. Before printing, make sure to check the print settings to ensure that the banner will print correctly. You can do this by clicking on the “File” tab and selecting “Print”.

In the “Print” window, click on “Page Setup” and make sure the page size is set to the size of your banner. You can also adjust the margins and orientation if needed. Once you have checked the settings, click on “Print”.

Step 6: Assemble Your Banner

After printing, you will need to assemble your banner. If you have printed your banner on multiple sheets of paper, you will need to cut and tape them together. You can use a ruler and a pencil to mark where the sheets should be aligned for a seamless look.

If you have printed your banner on a single sheet of paper or cardstock, you can skip this step and move on to the next one.

Step 7: Add Finishing Touches

To make your banner ready for display, you can add some finishing touches. You can use a hole punch to create holes on the top corners of your banner and thread a string or ribbon through them for hanging. You can also use a paper cutter to create a clean edge for your banner.

Tips for Creating a Custom Banner Design

  • Use high-quality images: When adding images to your banner, make sure to use high-quality images to avoid pixelation when printing.
  • Choose a font that is easy to read: When selecting a font for your banner, choose one that is easy to read from a distance.
  • Use contrasting colors: To make your banner stand out, use contrasting colors for the text and background.
  • Keep it simple: Avoid overcrowding your banner with too much text or images. Keep it simple and easy to read.
  • Use a template: If you are not confident in your design skills, you can use a pre-made banner template in Microsoft Word for a professional-looking design.


Creating a banner in Microsoft Word is a simple and convenient option for those who need a banner for an event or business. With the right tools and a little creativity, you can design a custom banner that will grab attention and make a statement. So next time you need a banner, give Microsoft Word a try and see what you can create!

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.