We’ve all been there – you hit send on an email and immediately realize there’s a typo or you forgot to attach an important document. In the past, this would have been a major headache, but now, just like Gmail, you can undo send in Outlook. With these simple shortcuts and hacks, you can save yourself from embarrassing mistakes and make your email experience more efficient.
Outlook has a variety of keyboard shortcuts that can help you navigate and manage your emails more quickly. One of these shortcuts is the “undo” function, which can be used to undo a sent email. To use this shortcut, simply press “Ctrl + Z” on a PC or “Command + Z” on a Mac immediately after sending an email. This will bring up a prompt asking if you want to undo the send. Click “yes” and your email will be unsent, allowing you to make any necessary changes before resending.
Another way to undo send in Outlook is by using the “delay delivery” feature. This allows you to set a specific time for your email to be sent, giving you a window of time to make any changes before it is officially sent. To use this feature, compose your email as usual and then click on the “Options” tab at the top of the screen. In the “More Options” section, click on “Delay Delivery” and then select the date and time you want your email to be sent. This will give you a chance to review and make any changes before it is officially sent.
Recall an Email
If you’ve already sent an email and realize there’s a mistake, you can also try to recall the email. This feature will attempt to retrieve the email from the recipient’s inbox, but it is not always successful. To recall an email, go to the “Sent Items” folder and open the email you want to recall. Click on the “Actions” tab at the top of the screen and select “Recall This Message.” From there, you can choose to delete the unread copies of the email or replace it with a new one.
If you want even more control over your emails, there are third-party add-ins available for Outlook that offer an undo send feature. These add-ins can be downloaded and installed directly from the Microsoft Store. Some popular options include “Undo Send for Outlook” and “SendGuard for Outlook.” These add-ins offer additional features such as the ability to set a delay for all emails or to recall emails automatically after a certain amount of time.
Make it a Habit
While these shortcuts and hacks can be helpful, the best way to avoid the need to undo send in Outlook is to make it a habit to double-check your emails before sending them. Take a few extra seconds to review the content and attachments to ensure everything is correct. This will save you time and potential embarrassment in the long run.
With these tips and tricks, you can easily undo send in Outlook just like you can in Gmail. Whether you use keyboard shortcuts, delay delivery, or third-party add-ins, you can have more control over your emails and avoid any mistakes. Have you tried any of these methods? Let us know in the comments.