Where is the Chat Box in Microsoft Teams Meeting?

Last Updated: Feb 3, 2024 by

Microsoft Teams has become a popular platform for virtual meetings and collaboration, especially in the wake of the COVID-19 pandemic. With its many features and tools, it can be overwhelming for new users to navigate. One common question that arises is, “Where is the chat box in Microsoft Teams meeting?” In this article, we will explore the location of the chat box and how to use it effectively.

The Chat Box Location

The chat box in Microsoft Teams meeting is located on the right side of the screen. It is represented by a speech bubble icon and is labeled “Chat.” If you do not see the chat box, click on the “Show conversation” button at the top of the screen to reveal it. You can also use the keyboard shortcut “Ctrl + Shift + C” to open the chat box.

Chat Box Features

The chat box in Microsoft Teams meeting has several features that make it a useful tool for communication and collaboration. Here are some of the key features:

  • Send Messages: You can type and send messages to individuals or the entire group in the chat box. This is a great way to ask questions, share information, or provide feedback during a meeting.
  • Attach Files: The chat box also allows you to attach files from your computer or OneDrive. This is helpful for sharing documents, presentations, or other materials with meeting participants.
  • Use Emojis and GIFs: To add some fun and personality to your messages, you can use emojis and GIFs in the chat box. Simply click on the smiley face icon to access a variety of options.
  • Edit and Delete Messages: If you make a mistake or want to change something in a message, you can edit or delete it in the chat box. Simply hover over the message and click on the ellipsis icon to access these options.
  • Pin Messages: If there is an important message that you want to keep visible for everyone, you can pin it in the chat box. This will keep it at the top of the chat for easy reference.

Using the Chat Box Effectively

The chat box in Microsoft Teams meeting can be a powerful tool for communication and collaboration, but it’s important to use it effectively. Here are some tips for using the chat box in a meeting:

  • Stay Focused: While it may be tempting to use the chat box for side conversations, it’s important to stay focused on the meeting at hand. Use the chat box for relevant and productive discussions related to the meeting topic.
  • Be Respectful: Remember that the chat box is visible to all meeting participants. Be respectful and professional in your messages, just as you would in a face-to-face meeting.
  • Use @Mentions: If you want to direct a message to a specific person, use the @mention feature. This will notify the person and make it easier for them to find your message in the chat.
  • Save the Chat: After the meeting, you can save the chat history by clicking on the ellipsis icon and selecting “Save as.” This can be helpful for referencing important information or decisions made during the meeting.

Now that you know where the chat box is in Microsoft Teams meeting and how to use it effectively, you can make the most out of your virtual meetings. Have you used the chat box in Microsoft Teams? Share your experience in the comments below.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.