What is Double Spacing in Microsoft Word?

Last Updated: Feb 7, 2024 by

When it comes to writing, there are certain conventions that are expected to be followed. One of these conventions is double spacing. But what exactly is double spacing and why is it important? In this article, we will explore the concept of double spacing in Microsoft Word and its significance in writing.

Understanding Double Spacing

Double spacing is a formatting technique that adds extra space between lines of text. In Microsoft Word, this can be achieved by selecting the text and clicking on the “Line and Paragraph Spacing” button in the Home tab. This will open a drop-down menu where you can select “2.0” to double space the text.

Visual Appeal

The main purpose of double spacing is to improve the visual appeal of a document. By adding extra space between lines, the text becomes easier to read and looks less cluttered. This is especially important for longer documents, such as essays or reports, where a lot of information is presented. Double spacing allows for better organization and makes it easier for the reader to follow along.

Meeting Writing Conventions

Double spacing is also a common writing convention that is expected to be followed in certain situations. For example, most academic papers and manuscripts require double spacing. This is because it allows for easier editing and makes it easier for the reader to make notes or comments on the document. It also provides more space for the reader to write their own thoughts or responses.

In addition, double spacing is also used in business writing, such as in reports or memos. This is because it makes the document look more professional and easier to read. It also allows for easier editing and revisions, which is important in a business setting.

Other Benefits of Double Spacing

Aside from improving visual appeal and meeting writing conventions, double spacing also has other benefits. It can make a document look longer, which can be useful for meeting page requirements. It also allows for more space between lines for handwritten notes or corrections.

Moreover, double spacing can also make a document more accessible for people with visual impairments. The extra space between lines can make it easier for them to read and follow along.

Alternatives to Double Spacing

While double spacing is the most commonly used method for adding extra space between lines, there are other alternatives that can achieve a similar effect. These include using a larger font size, increasing the line spacing, or adding extra space between paragraphs. However, these alternatives may not always be acceptable in certain writing conventions, so it is important to check the guidelines before using them.


In conclusion, double spacing is a formatting technique that adds extra space between lines of text. It is used to improve the visual appeal of a document and meet writing conventions. It also has other benefits such as making a document more accessible and allowing for easier editing. While there are alternatives to double spacing, it is important to follow the conventions and guidelines set for a specific type of writing. So the next time you are working on a document in Microsoft Word, remember the importance of double spacing and use it to your advantage.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.