What happens when you hit backspace in outlook

Last Updated: Feb 20, 2024 by

Outlook is a popular email client used by millions of people around the world. It offers a variety of features and functions to help users manage their emails, calendars, and contacts. One of the most commonly used keys in Outlook is the backspace key. But have you ever wondered what happens when you hit backspace in Outlook? In this article, we will explore the backspace functionality in Outlook and how it can help you manage your emails more efficiently.

Backspace in Outlook

The backspace key in Outlook has different functions depending on which section of the program you are using. In the email section, the backspace key works as a delete key, allowing you to delete characters to the left of the cursor. This is the same function as the delete key on your keyboard. However, in other sections of Outlook, such as the calendar or contacts, the backspace key has a different function.

Backspace in the Calendar

In the calendar section of Outlook, the backspace key is used to delete appointments or events. When you select an appointment or event and hit the backspace key, a prompt will appear asking if you want to delete the item. This is a quick and easy way to remove unwanted appointments from your calendar without having to go through multiple steps.

Backspace in Contacts

The backspace key in the contacts section of Outlook also has a unique function. When you select a contact and hit the backspace key, it will open the contact’s information in a new window. This allows you to quickly view and edit the contact’s details without having to navigate through multiple menus.

Undo Functionality

One of the most useful functions of the backspace key in Outlook is its ability to undo actions. If you accidentally delete an email, appointment, or contact, you can simply hit the backspace key to undo the action. This can save you time and frustration, especially if you have accidentally deleted an important email or appointment.

Customizing Backspace Functionality

If you find that the backspace key is not functioning the way you want it to in Outlook, you can customize its functionality. In the File menu, go to Options and then select Advanced. Under the Editing options, you can choose what the backspace key does in different sections of Outlook. For example, you can change it to always delete characters to the right of the cursor, or to always open the selected item in a new window.


In conclusion, the backspace key in Outlook has different functions depending on which section of the program you are using. In the email section, it works as a delete key, while in the calendar and contacts sections, it has unique functions. It also has the ability to undo actions and can be customized to fit your preferences. By understanding the backspace functionality in Outlook, you can use it to manage your emails, appointments, and contacts more efficiently.

Have you ever used the backspace key in Outlook? Did you know about its different functions? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.