Step-by-Step Guide: Unarchiving Outlook Emails

Last Updated: Feb 18, 2024 by

If you’re an avid user of Microsoft Outlook, you may have come across the need to archive your emails. Archiving emails is a great way to declutter your inbox and keep important emails organized. However, what happens when you need to access an archived email? In this step-by-step guide, we will walk you through the process of unarchiving emails in Outlook.

What is Archiving in Outlook?

Before we dive into unarchiving emails, let’s first understand what archiving means in Outlook. Archiving is the process of moving emails from your inbox to a separate folder, known as the “Archive” folder. This helps to keep your inbox clean and organized, while still allowing you to access important emails when needed.

Step 1: Open Outlook

The first step to unarchiving emails is to open Microsoft Outlook on your computer. Once opened, navigate to the “File” tab in the top left corner of the screen.

Step 2: Click on “Open & Export”

Under the “File” tab, click on “Open & Export” in the left-hand menu.

Step 3: Select “Open Outlook Data File”

Under the “Open & Export” menu, select “Open Outlook Data File.”

Step 4: Choose the Archived File

A new window will pop up, prompting you to select the archived file you want to unarchive. Navigate to the location where you have saved your archived file and select it.

Step 5: Click on “OK”

After selecting the archived file, click on “OK” to open it in Outlook.

Step 6: Access the Archived Emails

Once the archived file is opened, you will see a new folder in your Outlook sidebar called “Archive.” Click on this folder to access all of your archived emails.

Step 7: Move Emails Back to Inbox

To unarchive an email, simply select the email you want to move back to your inbox and drag it to the desired location. You can also select multiple emails by holding down the “Ctrl” key while clicking on each email, and then drag them to the desired location.

Step 8: Delete the Archived File

Once you have unarchived all of the necessary emails, you can delete the archived file from your Outlook. This will help to keep your inbox organized and prevent any confusion in the future.


Archiving emails in Outlook is a great way to keep your inbox organized, but it’s important to know how to unarchive them when needed. By following these simple steps, you can easily access and unarchive any important emails that have been stored away. Keep your inbox clean and organized with the help of Outlook’s archiving feature.

Have you ever had trouble unarchiving emails in Outlook? Let us know in the comments below.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.