Step-by-step guide to taking screenshots

Last Updated: Mar 9, 2024 by

Screenshots are a useful tool for capturing and sharing information on your computer screen. Whether you need to show a colleague a specific error message or save a recipe from a website, knowing how to take a screenshot can save you time and effort. In this step-by-step guide, we will walk you through the process of taking and managing screenshots on a Mac.

Taking a Screenshot

  1. To take a screenshot of your entire screen, press the Command + Shift + 3 keys simultaneously. The screenshot will automatically be saved to your desktop.
  2. If you only want to capture a specific portion of your screen, press the Command + Shift + 4 keys. Your cursor will turn into a crosshair, allowing you to select the area you want to capture. Once you have selected the desired area, release the mouse button to take the screenshot.
  3. To take a screenshot of a specific window, press the Command + Shift + 4 keys, then press the Spacebar. Your cursor will turn into a camera icon, allowing you to select the window you want to capture. Click on the window to take the screenshot.

Cropping a Screenshot

  1. After taking a screenshot, it may be necessary to crop it to remove any unnecessary information. To do this, double-click on the screenshot to open it in Preview.
  2. In Preview, click on the “Show Markup Toolbar” button, which looks like a toolbox.
  3. Click on the “Selection” tool, which looks like a dotted rectangle.
  4. Use your cursor to select the area you want to keep in your screenshot. You can also adjust the selection by clicking and dragging the handles on the sides of the selection.
  5. Once you have selected the desired area, click on the “Crop” button in the toolbar.
  6. Save your cropped screenshot by clicking on “File” and then “Save.”

Deleting a Screenshot

  1. If you no longer need a screenshot, you can easily delete it from your desktop. Simply click on the screenshot to select it, then press the “Delete” key on your keyboard.
  2. If you have multiple screenshots on your desktop, you can select and delete them all at once by holding down the Command key and clicking on each screenshot you want to delete. Then, press the “Delete” key.


Now that you know how to take, crop, and delete screenshots on your Mac, you can easily capture and share information with others. Whether you are a student, professional, or just someone who likes to save recipes, knowing how to take screenshots can be a valuable skill. So go ahead and give it a try! Have any other tips for taking screenshots on a Mac? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.