Printing a spreadsheet can be a daunting task, especially if you have a large amount of data. However, with the right techniques, you can easily print only the selected areas of your spreadsheet in Excel 2007 and 2010. This can save you time and resources, as well as make your printouts more organized and professional. In this article, we will discuss the steps to print only selected areas of a spreadsheet in Excel 2007 and 2010.
Selecting the Areas to Print
Before you can print only selected areas of your spreadsheet, you need to first select the areas you want to print. To do this, simply click and drag your mouse over the cells you want to include in your printout. You can also hold down the “Ctrl” key and click on individual cells to select them. Once you have selected all the areas you want to print, release your mouse or the “Ctrl” key.
Setting the Print Area
After selecting the areas you want to print, you need to set them as the print area. This will ensure that only the selected areas will be printed and not the entire spreadsheet. To set the print area, go to the “Page Layout” tab and click on “Print Area” in the “Page Setup” group. Then, select “Set Print Area” from the drop-down menu. You can also use the shortcut “Ctrl + P” to set the print area.
Previewing the Printout
Before printing, it is always a good idea to preview your printout to ensure that everything looks as you want it to. To do this, go to the “File” tab and click on “Print”. This will open the print preview window where you can see how your printout will look. You can also make any necessary adjustments, such as changing the orientation or margins, before printing.
Printing Only Selected Areas
Now that you have selected the areas to print and set them as the print area, you can finally print only the selected areas of your spreadsheet. To do this, go to the “File” tab and click on “Print”. In the print preview window, make sure that the “Print Active Sheets” option is selected. This will ensure that only the selected areas will be printed. Then, click on the “Print” button to print your selected areas.
Tips for Print Advertising
If you are using this technique for print advertising, there are a few tips you can follow to make your printouts more effective. First, make sure to use a clear and easy-to-read font. This will ensure that your message is easily understood by your audience. Additionally, use high-quality images and graphics to make your printouts visually appealing. Finally, consider using a call-to-action to encourage your audience to take action after seeing your print advertisement.
Conclusion
Printing only selected areas of a spreadsheet in Excel 2007 and 2010 is a simple and effective way to save time and resources, as well as make your printouts more organized and professional. By following the steps outlined in this article, you can easily print only the selected areas of your spreadsheet. Whether for personal or professional use, this technique can be a valuable tool in your printing arsenal.
Have you tried printing only selected areas of a spreadsheet before? Do you have any other tips for print advertising? Let us know in the comments.
