When it comes to email etiquette, one of the most important things to remember is to always use the BCC (blind carbon copy) function when sending emails to multiple recipients. This not only protects the privacy of your contacts, but it also prevents your email from being marked as spam. In this step-by-step guide, we will show you how to master the art of BCC in Outlook.
What is BCC?
Before we dive into the steps, let’s first understand what BCC is. BCC is a function in email that allows you to send a copy of an email to someone without the other recipients knowing. This is useful when sending emails to a large group of people or when you want to protect the privacy of your contacts.
Step 1: Open a New Email
To begin, open Outlook and click on the “New Email” button in the top left corner. This will open a new email window.
Step 2: Enable BCC
In the new email window, click on the “Options” tab at the top. Then, click on the “BCC” button in the “Show Fields” section. This will add a BCC field to your email.
Step 3: Add Recipients
In the “To” field, add the email addresses of the recipients you want to send the email to. In the “BCC” field, add the email addresses of the recipients you want to send a copy of the email to. Remember, the recipients in the “BCC” field will not be visible to the other recipients.
Step 4: Compose Your Email
Now that you have added your recipients, you can compose your email as usual. Remember to use a professional tone and to proofread your email before sending it.
Step 5: Send Your Email
Once you are satisfied with your email, click on the “Send” button in the top left corner. Your email will now be sent to the recipients in the “To” field and a copy will be sent to the recipients in the “BCC” field.
Tips for Using BCC in Outlook
- Use BCC when sending emails to a large group of people to protect their privacy.
- Use BCC when sending emails to multiple recipients who do not know each other.
- Use BCC when sending emails to a group of people who may not want their email addresses shared with others.
- Avoid using BCC when sending emails to a small group of people who know each other.
- Always double check your recipients before sending an email to ensure you have added them to the correct field.
Conclusion
Now that you know how to use BCC in Outlook, you can ensure the privacy of your contacts and avoid your emails being marked as spam. Remember to always use BCC when sending emails to multiple recipients and to follow proper email etiquette. With these tips, you can master the art of BCC in Outlook and become a more efficient and professional email user.
