How to Write a Book in Microsoft Publisher?

Last Updated: Feb 7, 2024 by

Are you an aspiring author looking to self-publish your book? Or maybe you’re a small business owner wanting to create a professional-looking booklet for your company? Whatever your reason may be, Microsoft Publisher is a great tool for writing and formatting books. In this article, we’ll guide you through the process of writing a book in Microsoft Publisher, from setting up your document to adding the finishing touches.

Setting Up Your Document

Before you start writing your book, you’ll need to set up your document in Microsoft Publisher. Here’s how:

Choose the Right Template

Microsoft Publisher offers a variety of templates for different types of publications, including books. To find the perfect template for your book, open Publisher and click on “New” in the top left corner. In the search bar, type “book” and browse through the available templates. Choose the one that best fits your book’s genre and style.

Customize Your Document

Once you’ve selected a template, it’s time to customize it to fit your book’s specific needs. You can change the font, font size, and color scheme by going to the “Home” tab and using the options in the “Font” and “Paragraph” sections. You can also add images, shapes, and other design elements to make your book visually appealing.

Set Up Your Margins and Page Size

Before you start writing, it’s important to set up your margins and page size. This will ensure that your book looks professional and is easy to read. To do this, go to the “Page Design” tab and click on “Size” in the “Page Setup” section. From here, you can choose a standard page size or customize your own. It’s recommended to use a standard page size, such as 6×9 inches, for a book.

Writing Your Book

Now that your document is set up, it’s time to start writing your book. Here are some tips to help you get started:

Use the “Insert” Tab

The “Insert” tab in Microsoft Publisher is your best friend when it comes to writing a book. Here, you can insert images, shapes, tables, and other design elements to enhance your book’s layout. You can also insert page numbers, headers, and footers to make your book look more professional.

Use Text Boxes

Text boxes are a great way to organize your text and make it more visually appealing. To insert a text box, go to the “Insert” tab and click on “Text Box” in the “Text” section. You can then drag and drop the text box to the desired location and start typing your text.

Use Styles and Formatting

Microsoft Publisher offers a variety of styles and formatting options to make your book look polished and consistent. You can access these options by going to the “Home” tab and using the options in the “Styles” and “Paragraph” sections. It’s recommended to use a consistent font and formatting throughout your book to maintain a professional look.

Save Your Work Regularly

As with any writing project, it’s important to save your work regularly to avoid losing any progress. You can do this by clicking on the “Save” button in the top left corner or by using the shortcut “Ctrl + S”. It’s also a good idea to save multiple versions of your book in case you want to go back to a previous version.

Adding the Finishing Touches

Once you’ve finished writing your book, it’s time to add the finishing touches. Here’s what you should do:

Proofread Your Book

Before you publish your book, it’s crucial to proofread it for any spelling or grammar errors. You can use the built-in spell checker in Microsoft Publisher or have someone else read through your book for a fresh pair of eyes.

Add a Table of Contents

A table of contents is a helpful tool for readers to navigate through your book. To add a table of contents in Microsoft Publisher, go to the “References” tab and click on “Table of Contents” in the “Table of Contents” section. You can then customize the table of contents to fit your book’s structure.

Export Your Book as a PDF

Once you’re satisfied with your book, it’s time to export it as a PDF. This will ensure that your book looks the same on any device and can be easily shared with others. To export your book as a PDF, go to the “File” tab and click on “Export” in the left menu. Choose “Create PDF/XPS Document” and follow the prompts to save your book as a PDF.

Tips for Writing a Book in Microsoft Publisher

Here are some additional tips to help you write a book in Microsoft Publisher:

Use Headers and Footers

Headers and footers are a great way to add important information, such as the book’s title and author name, to every page of your book. You can add headers and footers by going to the “Insert” tab and clicking on “Header” or “Footer” in the “Text” section.

Use Page Breaks

Page breaks are useful for separating different sections of your book, such as chapters or sections. To insert a page break, go to the “Insert” tab and click on “Page Break” in the “Pages” section.

Use Templates for Inspiration

If you’re struggling with the design of your book, you can browse through Microsoft Publisher’s templates for inspiration. You can also find templates online that are specifically designed for book formatting.


Writing a book in Microsoft Publisher may seem daunting at first, but with the right tools and techniques, it can be a smooth and enjoyable process. By following the steps outlined in this article, you can create a professional-looking book that is ready to be published. So go ahead and start writing your book in Microsoft Publisher today!

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.