How to view someone’s calendar in outlook

Last Updated: Feb 15, 2024 by

Outlook is a popular email and calendar management tool used by individuals and businesses alike. One of its useful features is the ability to view someone else’s calendar, which can be helpful for scheduling meetings or coordinating tasks. In this article, we will discuss how to view someone’s calendar in outlook and make the most of this feature.

Calendar Display

Before we dive into the steps for viewing someone’s calendar, it’s important to understand the different ways in which calendars can be displayed in Outlook. By default, the calendar is displayed on the left side of the screen, with the email inbox on the right side. However, you can change this view to have the calendar displayed on the right side, which can be useful for viewing multiple calendars at once.

To change the calendar display, go to the View tab and click on “To-Do Bar.” From the drop-down menu, select “Calendar” to have it displayed on the right side.

How to View Calendar in Outlook on Right Side

Now that you have the calendar displayed on the right side, you can easily view someone else’s calendar by following these steps:

  1. Open Outlook and go to the Calendar tab.
  2. On the left side, under “My Calendars,” right-click on “Calendar” and select “Add Calendar.”
  3. From the drop-down menu, select “From Address Book.”
  4. In the search bar, type in the name or email address of the person whose calendar you want to view.
  5. Select their name from the search results and click “OK.”
  6. The person’s calendar will now be added to your list of calendars on the left side.
  7. To view their calendar, simply click on their name in the list.

Outlook Calendar View

Another way to view someone’s calendar in Outlook is by using the “Open Calendar” feature. This allows you to view the person’s calendar in a separate window, making it easier to compare schedules or plan meetings.

To use this feature, follow these steps:

  1. Go to the Calendar tab and click on “Open Calendar” in the top menu.
  2. From the drop-down menu, select “From Address Book.”
  3. Search for and select the person’s name from the address book.
  4. Their calendar will open in a new window, which you can resize and move around as needed.

Tips for Using This Feature

  • To view multiple calendars at once, simply repeat the steps above for each person’s calendar you want to view.
  • You can also overlay calendars by right-clicking on a calendar and selecting “Overlay.”
  • To remove a calendar from your view, right-click on it and select “Remove from View.”
  • If you have permission to edit the person’s calendar, you can also make changes or add events directly from your view.

By following these steps, you can easily view someone’s calendar in Outlook and make scheduling and coordination a breeze. Have you used this feature before? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.