How to Use Microsoft Publisher 2016 Pdf?

Last Updated: Feb 2, 2024 by

Microsoft Publisher 2016 is a powerful tool for creating digital documents, and one of its most useful features is the ability to export your documents as PDFs. PDFs are a popular file format for sharing documents because they preserve the formatting and layout of the original document, making it easy for others to view and print. In this article, we will discuss how to use Microsoft Publisher 2016 to export your documents as PDFs.

Step 1: Create Your Document

Before you can export your document as a PDF, you need to create it in Microsoft Publisher 2016. This can be done by opening the program and selecting “New” from the File menu. You can choose from a variety of templates or start with a blank document. Once you have your document open, you can add text, images, and other elements to create your desired layout.

Step 2: Save Your Document

Before exporting your document as a PDF, it is important to save it in the Publisher format (.pub). This will allow you to make any necessary changes to your document in the future. To save your document, click on the File menu and select “Save As.” Choose a location to save your document and give it a name. Click “Save” to save your document.

Step 3: Export as PDF

Once your document is saved, you can export it as a PDF. Click on the File menu and select “Export.” Choose “Create PDF/XPS Document” from the options. A dialog box will appear, allowing you to choose the location and name for your PDF file. You can also select the quality of the PDF and whether or not to include document properties. Click “Publish” to export your document as a PDF.

Step 4: Review Your PDF

After exporting your document, it is important to review the PDF to ensure that it looks the way you want it to. Open the PDF file and check for any formatting or layout issues. If you notice any problems, you can make changes to your original document in Publisher and export it again.

Step 5: Share Your PDF

Once you are satisfied with your PDF, you can share it with others. PDFs can be easily shared via email, uploaded to a website, or shared through a cloud storage service. This makes it easy to distribute your document to others without worrying about compatibility issues.

Tips for Using Microsoft Publisher 2016 PDF

  • When exporting your document as a PDF, make sure to choose the appropriate quality for your needs. Higher quality will result in a larger file size.
  • If you need to make changes to your PDF, you can do so by editing the original document in Publisher and exporting it again.
  • Consider using the “Save As” feature to save multiple versions of your document in different formats, such as PDF and Publisher.

By following these steps, you can easily export your Microsoft Publisher 2016 documents as PDFs and share them with others. This feature is especially useful for creating professional-looking documents for business or personal use. Give it a try and see how it can benefit you!

Have you used Microsoft Publisher 2016 to export PDFs before? Share your experience in the comments below.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.