How to Use Microsoft Forms to Collect Data?

Last Updated: Feb 6, 2024 by

Microsoft Forms is a powerful tool that allows users to easily create surveys, quizzes, and polls to collect data. With its user-friendly interface and integration with other Microsoft products, it has become a popular choice for businesses and organizations. In this article, we will discuss how to use Microsoft Forms to collect data and compare it to another popular data collection tool, SurveyMonkey.

Creating a Form

To get started with Microsoft Forms, you will need a Microsoft account. Once you have logged in, click on the “New Form” button to create a new form. You can choose from a variety of templates or start from scratch. Give your form a title and add questions by clicking on the “Add question” button. You can choose from different question types such as multiple choice, text, rating, and more. You can also add images and videos to your form to make it more engaging.

Sharing the Form

Once you have created your form, you can share it with others to collect responses. Microsoft Forms offers multiple options for sharing, including email, social media, and embedding the form on a website. You can also set permissions to control who can respond to your form. This is especially useful for businesses and organizations that want to limit responses to a specific group of people.

Analyzing Responses

After your form has been shared and responses have been collected, you can view and analyze the data in real-time. Microsoft Forms offers a variety of visualizations, such as charts and graphs, to help you understand the data. You can also export the data to Excel for further analysis. This feature is particularly useful for businesses and organizations that need to make data-driven decisions.

Microsoft Forms vs SurveyMonkey

While Microsoft Forms and SurveyMonkey both offer similar features for data collection, there are some key differences between the two. One major difference is the pricing. Microsoft Forms is included in Microsoft 365 subscriptions, making it a more cost-effective option for businesses and organizations that already use Microsoft products. SurveyMonkey, on the other hand, offers a free basic plan but charges for more advanced features.

Another difference is the integration with other tools. Microsoft Forms seamlessly integrates with other Microsoft products such as Excel, SharePoint, and Teams, making it a convenient choice for those who use these tools regularly. SurveyMonkey, on the other hand, offers integrations with a variety of third-party tools, but not with Microsoft products.


In conclusion, Microsoft Forms is a powerful and user-friendly tool for collecting data. Its integration with other Microsoft products and cost-effectiveness make it a popular choice for businesses and organizations. While SurveyMonkey offers similar features, it may be a better option for those who do not use Microsoft products regularly. Ultimately, the choice between the two will depend on the specific needs and preferences of the user. Have you used Microsoft Forms or SurveyMonkey for data collection? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.