How to Use a Whiteboard in a Microsoft Teams Meeting

Last Updated: Feb 11, 2024 by

In today’s digital age, virtual meetings have become the norm for many businesses and organizations. With the rise of remote work and the need for collaboration across different locations, tools like Microsoft Teams have become essential for communication and productivity. One feature that can greatly enhance the effectiveness of a Teams meeting is the use of a whiteboard. In this article, we will discuss how to use a whiteboard in a Microsoft Teams meeting.

What is a Whiteboard in Microsoft Teams?

A whiteboard in Microsoft Teams is a digital canvas that allows meeting participants to collaborate and share ideas in real-time. It can be used for brainstorming, drawing diagrams, or taking notes during a meeting. The whiteboard is accessible to all meeting participants and can be saved for future reference.

How to Access the Whiteboard in a Teams Meeting

To access the whiteboard in a Teams meeting, follow these steps:

  1. Start or join a Teams meeting.
  2. Click on the “Share” button at the bottom of the meeting screen.
  3. Select “Whiteboard” from the list of options.
  4. The whiteboard will open in a new tab, and all meeting participants will be able to see and interact with it.

Using the Whiteboard Tools

Once the whiteboard is open, you can use a variety of tools to collaborate and share ideas. These tools include:

  • Pen: Use the pen tool to draw or write on the whiteboard.
  • Eraser: The eraser tool allows you to erase any mistakes or unwanted marks on the whiteboard.
  • Text: Use the text tool to add text to the whiteboard.
  • Sticky notes: You can add sticky notes to the whiteboard for quick notes or ideas.
  • Shapes: The shapes tool allows you to add shapes such as squares, circles, and arrows to the whiteboard.
  • Laser pointer: The laser pointer tool can be used to highlight specific areas of the whiteboard.

Saving and Sharing the Whiteboard

Once the meeting is over, you can save the whiteboard for future reference or share it with others who were not in the meeting. To save the whiteboard, click on the “More options” (three dots) button at the top right corner of the whiteboard and select “Save as image.” The whiteboard will be saved as a PNG file on your computer.

To share the whiteboard, click on the “More options” button and select “Copy link.” You can then share the link with others, and they will be able to access the whiteboard even if they were not in the original meeting.

Tips for Using the Whiteboard Effectively

  • Use different colors and tools to make the whiteboard more visually appealing and engaging.
  • Encourage all meeting participants to contribute to the whiteboard.
  • Use the sticky notes feature to organize ideas and keep the whiteboard clutter-free.
  • Save the whiteboard after the meeting and share it with all participants for future reference.

By utilizing the whiteboard feature in Microsoft Teams meetings, you can enhance collaboration and productivity among team members, even when working remotely. Give it a try in your next meeting and see the difference it can make.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.