How to Use a Whiteboard in a Microsoft Teams Meeting

Last Updated: Feb 15, 2024 by

In today’s digital age, remote work and virtual meetings have become the norm. With the rise of platforms like Microsoft Teams, collaboration and communication have become easier than ever. One of the most useful features of Microsoft Teams is the whiteboard, which allows for real-time collaboration and brainstorming. In this article, we will discuss how to use a whiteboard in a Microsoft Teams meeting to enhance your team’s collaboration and productivity.

Enabling the Whiteboard Feature

Before you can start using the whiteboard in a Microsoft Teams meeting, you need to make sure the feature is enabled. To do this, go to your Teams settings and click on the “Meetings” tab. From there, toggle on the “Whiteboard” option under the “Content Sharing” section. This will allow you to use the whiteboard during your meetings.

Accessing the Whiteboard During a Meeting

Once the whiteboard feature is enabled, you can access it during a meeting by clicking on the “Share” button at the bottom of your screen. From there, select “Whiteboard” from the list of options. This will open a new whiteboard tab for you and your team to use.

Using the Whiteboard Tools

The whiteboard in Microsoft Teams comes equipped with a variety of tools to help you collaborate and brainstorm effectively. These tools include a pen, eraser, text box, and sticky notes. You can also change the color and thickness of the pen, as well as the font and size of the text. These tools allow for an interactive and dynamic whiteboard experience, making it easy to share ideas and work together in real-time.

Saving and Sharing the Whiteboard

Once your meeting is over, you can save and share the whiteboard with your team. To do this, click on the “More options” button (three dots) in the top right corner of the whiteboard tab. From there, select “Save as” and choose where you want to save the whiteboard. You can also share the whiteboard with your team by clicking on the “Share” button and selecting the appropriate option.

Cloud Collaboration

One of the biggest advantages of using the whiteboard in Microsoft Teams is the ability to collaborate in the cloud. This means that all changes made to the whiteboard during the meeting are automatically saved and can be accessed by anyone with permission. This allows for seamless collaboration and eliminates the need for multiple versions of the same document.

Tips for Effective Whiteboarding

  • Use different colors and fonts to make your ideas stand out.
  • Encourage everyone in the meeting to participate and contribute to the whiteboard.
  • Utilize the sticky notes feature to organize and categorize ideas.
  • Save and share the whiteboard after the meeting for future reference.

By following these tips and utilizing the whiteboard feature in Microsoft Teams, you can enhance your team’s collaboration and productivity.

Have you used the whiteboard feature in Microsoft Teams? How has it helped your team? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.