How to transfer meeting ownership in outlook

Last Updated: Feb 25, 2024 by

Outlook is a popular email and calendar management tool used by individuals and businesses alike. One of its useful features is the ability to schedule and manage meetings with multiple participants. However, there may be times when the original organizer of a meeting is unable to attend and needs to transfer ownership to someone else. In this article, we will discuss how to transfer meeting ownership in Outlook.

Understanding Meeting Ownership

Before we dive into the steps of transferring meeting ownership, it is important to understand what it means. The owner of a meeting is the person who created it and has the ability to make changes to the meeting details, such as the date, time, and attendees. When a meeting is transferred to a new owner, that person will have the same level of control over the meeting.

Transferring Meeting Ownership in Outlook

To transfer ownership of a meeting in Outlook, follow these steps:

  1. Open Outlook and go to your calendar.
  2. Find the meeting you want to transfer ownership of and double-click on it to open it.
  3. In the meeting window, click on the “Meeting” tab at the top.
  4. Click on the “Forward” button in the “Respond” section.
  5. A new email window will open with the meeting details. In the “To” field, enter the email address of the person you want to transfer ownership to.
  6. Add a note in the body of the email explaining that you are transferring ownership of the meeting.
  7. Click on the “Send” button to forward the meeting to the new owner.

What Happens Next?

Once the new owner receives the forwarded meeting, they will have the option to accept or decline the meeting. If they accept, they will become the new owner of the meeting and will have the ability to make changes to it. If they decline, the meeting will remain with the original owner.

Tips for Transferring Meeting Ownership

  • Make sure to communicate with the new owner before transferring the meeting to ensure they are available and willing to take on the responsibility.
  • If the new owner is not already a participant in the meeting, make sure to add them as an attendee before transferring ownership.
  • If the meeting has already been accepted by all participants, it is recommended to send a cancellation notice and create a new meeting with the new owner as the organizer.


Transferring meeting ownership in Outlook is a simple process that can be done in just a few clicks. It is a useful feature for when the original organizer is unable to attend a meeting and needs to delegate the responsibility to someone else. By following the steps outlined in this article, you can easily transfer ownership of a meeting in Outlook. Have you ever had to transfer meeting ownership in Outlook? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.