How to Share Microsoft Forms With External Users?

Last Updated: Feb 2, 2024 by

Microsoft Forms is a powerful tool for creating surveys, quizzes, and polls. It allows users to easily collect and analyze data, making it a valuable tool for businesses, educators, and organizations. However, one common question that arises is how to share Microsoft Forms with external users. In this article, we will discuss the steps to share Microsoft Forms with external users and compare it with another popular survey tool, SurveyMonkey.

Sharing Microsoft Forms with External Users

Sharing Microsoft Forms with external users is a simple process. First, you need to create your form by adding questions, options, and other elements. Once your form is ready, click on the “Share” button at the top right corner of the screen. This will open a pop-up window with different sharing options.

To share your form with external users, click on the “Get a link to share” option. This will generate a unique link that you can share with anyone. You can also choose to set an expiration date for the link or limit the number of responses. This is useful if you only want a certain number of external users to fill out your form.

Another option is to click on the “Send via email” option. This will allow you to send the form directly to external users via email. You can also customize the email message and add a personal touch to your invitation.

Microsoft Forms vs SurveyMonkey

When it comes to creating and sharing surveys, Microsoft Forms and SurveyMonkey are two popular options. While both tools offer similar features, there are some key differences to consider.

User Interface

Microsoft Forms has a simple and user-friendly interface, making it easy for anyone to create a form. It also offers a variety of templates to choose from, making the process even easier. On the other hand, SurveyMonkey has a more complex interface and may require some time to get used to.


Microsoft Forms allows for easy collaboration with other users, making it a great tool for team projects. Multiple users can work on the same form simultaneously, making it a more efficient option for group projects. SurveyMonkey, on the other hand, does not offer this feature.


Microsoft Forms is a free tool that comes with Microsoft Office 365. This makes it a cost-effective option for businesses and organizations that already have an Office 365 subscription. SurveyMonkey, on the other hand, offers a free basic plan but also has paid plans with more advanced features.


In conclusion, sharing Microsoft Forms with external users is a simple process that can be done in just a few clicks. It offers a user-friendly interface, collaboration options, and is a cost-effective option for Office 365 users. While SurveyMonkey is also a popular survey tool, it may not be as user-friendly and may come at a cost for some users. Consider your needs and preferences when choosing between these two options.

Have you used Microsoft Forms or SurveyMonkey? Which one do you prefer? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.