How to set up biweekly meeting in outlook

Last Updated: Feb 22, 2024 by

In today’s fast-paced business world, it’s important to stay organized and on top of your schedule. One way to do this is by setting up biweekly meetings in Outlook. These recurring meetings can help you stay on track and keep your team aligned. In this article, we will discuss how to schedule a biweekly meeting in Outlook.

Creating a New Calendar Event

The first step to setting up a biweekly meeting in Outlook is to create a new calendar event. To do this, open your Outlook calendar and click on the “New” button in the top left corner. This will open a new event window where you can enter the details of your meeting.

Setting the Recurrence Pattern

Once you have entered the details of your meeting, click on the “Recurrence” button in the top menu bar. This will open a new window where you can set the recurrence pattern for your meeting. In the “Recurrence pattern” section, select “Weekly” and then choose “Every 2 weeks” from the drop-down menu. This will set your meeting to occur every other week.

Choosing the Meeting Days

Next, you will need to select the days of the week that you want your biweekly meeting to occur on. In the “Recurrence pattern” section, click on the days of the week that you want your meeting to occur. You can select multiple days if needed. Once you have selected the days, click “OK” to save your changes.

Setting the End Date

By default, Outlook will set your biweekly meeting to occur indefinitely. However, you may want to set an end date for your meeting. To do this, click on the “End by” option in the “Range of recurrence” section and select the date you want your meetings to end. This could be a specific date or a certain number of occurrences.

Adding Attendees and Reminders

Now that you have set up the recurrence pattern for your biweekly meeting, you can add attendees and set reminders. In the “Attendees” section, enter the email addresses of the people you want to invite to your meeting. You can also set reminders for yourself and your attendees by clicking on the “Reminder” button in the top menu bar.

Saving Your Meeting

Once you have entered all the necessary information for your biweekly meeting, click on the “Save” button in the top menu bar. This will save your meeting and add it to your Outlook calendar. Your meeting will now occur every other week on the days you selected.

Editing or Canceling Your Meeting

If you need to make changes to your biweekly meeting, you can do so by opening the event in your Outlook calendar and clicking on the “Recurrence” button. From here, you can make changes to the recurrence pattern, meeting days, or end date. If you need to cancel your meeting, simply delete the event from your calendar.

By following these steps, you can easily set up a biweekly meeting in Outlook. This will help you stay organized and keep your team on track. Do you have any other tips for managing your calendar in Outlook? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.