Are you going on vacation or taking a break from work? Don’t forget to set up an out of office message in your Outlook app. This feature allows you to automatically respond to emails while you are away, letting senders know that you are not available and when they can expect a response. In this article, we will guide you through the steps of setting up an out of office message in the Outlook app.
Accessing the Out of Office Feature
To set up an out of office message in the Outlook app, you will need to access the “Out of Office” feature. This can be done by opening the app and clicking on the “File” tab in the top left corner. From there, select “Automatic Replies” from the drop-down menu.
Setting Up Your Message
Once you have accessed the “Automatic Replies” menu, you can begin setting up your out of office message. First, check the box next to “Send automatic replies” to enable the feature. Then, you can choose to set a specific time period for your message to be active, or you can manually turn it on and off.
Next, you will need to enter the message you want to be sent as an automatic reply. This can be a simple message stating that you are out of the office and when you will return, or you can customize it to include more information. You can also choose to send different messages to people inside and outside of your organization.
Additional Options
The Outlook app also offers some additional options for your out of office message. You can choose to only send the message to your contacts, or you can include people outside of your contacts as well. You can also choose to only send the message once to each sender, or to send it every time they email you.
Testing Your Message
Before you activate your out of office message, it’s a good idea to test it out to make sure it looks and functions as you want it to. You can do this by sending a test email to yourself or a colleague and checking to see if the automatic reply is sent.
Deactivating Your Message
Once you return to work, don’t forget to turn off your out of office message. You can do this by following the same steps as before and unchecking the box next to “Send automatic replies.” You can also choose to delete the message you had previously set up.
Conclusion
Setting up an out of office message in the Outlook app is a simple and useful feature that can help you manage your emails while you are away. By following these steps, you can ensure that your contacts are informed of your absence and when they can expect a response from you. Have you used this feature before? Let us know in the comments.
