How to set away message in outlook

Are you tired of constantly checking your emails while on vacation or out of the office? Setting an away message in Outlook can help alleviate the stress of constantly being connected. In this article, we will discuss how to set an away message in Outlook, both on the desktop app and the mobile app.

Setting an Away Message in Outlook Desktop App

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1. Open your Outlook desktop app and click on the “File” tab in the top left corner.
2. In the drop-down menu, click on “Automatic Replies (Out of Office).”
3. A new window will pop up. Check the box next to “Send automatic replies.”
4. You can then choose to set a specific time frame for your away message or leave it open-ended.
5. In the “Inside My Organization” tab, you can create a message that will be sent to anyone within your organization.
6. In the “Outside My Organization” tab, you can create a message that will be sent to anyone outside of your organization.
7. Once you have finished creating your messages, click “OK” to save your changes.

Setting an Away Message in Outlook Mobile App

1. Open your Outlook mobile app and tap on the three horizontal lines in the top left corner.
2. In the menu, tap on the gear icon to access your settings.
3. Scroll down and tap on “Automatic Replies.”
4. Toggle the switch to turn on automatic replies.
5. You can then choose to set a specific time frame for your away message or leave it open-ended.
6. In the “Inside My Organization” tab, you can create a message that will be sent to anyone within your organization.
7. In the “Outside My Organization” tab, you can create a message that will be sent to anyone outside of your organization.
8. Once you have finished creating your messages, tap on the checkmark in the top right corner to save your changes.

Tips for Creating an Effective Away Message

• Keep it short and to the point. Your message should be no longer than a few sentences.
• Include the dates you will be away and when you will return.
• Provide an alternative contact for urgent matters.
• Avoid using humor or sarcasm in your message.
• Proofread your message for any spelling or grammar errors.

Benefits of Setting an Away Message

• Reduces stress and allows you to disconnect from work while on vacation or out of the office.
• Lets others know when they can expect a response from you.
• Provides an alternative contact for urgent matters.
• Maintains professionalism and sets expectations for communication.

Conclusion

Setting an away message in Outlook is a simple and effective way to manage your emails while you are away from work. By following these steps, you can easily set an away message on both the desktop and mobile app. Remember to keep your message short and professional, and enjoy your time away from work without the added stress of constantly checking your emails.