How to Send Email From Microsoft Word?

Last Updated: Feb 11, 2024 by

Microsoft Word is a powerful tool for creating documents, but did you know that you can also use it to send emails? With the integration of email services, you can easily send emails directly from your Word document. In this article, we will discuss how to send email from Microsoft Word and how this feature can benefit you.

Email Integration

Microsoft Word has integrated with various email services, such as Outlook, Gmail, and Yahoo Mail. This integration allows you to send emails directly from your Word document without having to switch to your email client. This feature is especially useful when you need to send a document to multiple recipients or when you want to send a document as an attachment.

Setting Up Email Integration

To send emails from Microsoft Word, you first need to set up the email integration. This process may vary depending on the email service you use, but the general steps are as follows:

  1. Open Microsoft Word and click on the “File” tab.
  2. Select “Options” from the menu.
  3. In the Word Options window, click on “Quick Access Toolbar” on the left-hand side.
  4. Under “Choose commands from,” select “All Commands.”
  5. Scroll down and select “Send to Mail Recipient.”
  6. Click on the “Add” button to add it to the Quick Access Toolbar.
  7. Click “OK” to save the changes.

Sending an Email From Microsoft Word

Once you have set up the email integration, you can easily send emails from your Word document. Here’s how:

  1. Open the Word document you want to send.
  2. Click on the “Send to Mail Recipient” button on the Quick Access Toolbar.
  3. A new email window will open with your document attached.
  4. Enter the recipient’s email address, subject, and message.
  5. Click on the “Send” button to send the email.

Benefits of Sending Email From Microsoft Word

There are several benefits to sending emails directly from Microsoft Word:

  • Saves time: With email integration, you don’t have to switch between different applications to send an email. This saves you time and makes the process more efficient.
  • Easy document sharing: Instead of attaching a document to an email, you can simply send it directly from Word. This makes it easier for recipients to access the document and reduces the chances of it getting lost in their inbox.
  • Personalization: You can personalize your email by adding a custom message or changing the subject line before sending it. This adds a personal touch to your communication and can make a good impression on the recipient.


If you encounter any issues while setting up or using the email integration feature, you can refer to Microsoft’s support page for troubleshooting steps. You can also reach out to their customer support for further assistance.


Sending emails from Microsoft Word is a convenient and time-saving feature that can benefit anyone who frequently sends documents via email. With the integration of email services, you can easily send emails directly from your Word document without any hassle. So, next time you need to send an email, give this feature a try and see how it simplifies the process for you.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.