How to send an efax in outlook

Last Updated: Mar 2, 2024 by

In today’s digital age, faxing may seem like an outdated form of communication. However, many businesses and organizations still rely on faxing for important documents. Fortunately, with the rise of electronic faxing, or eFax, sending a fax has become much more convenient and efficient. In this article, we will discuss how to send an eFax in Outlook, one of the most commonly used email platforms.

What is eFax?

Before we dive into the steps of sending an eFax in Outlook, let’s first understand what eFax is. eFax is a service that allows you to send and receive faxes electronically, eliminating the need for a physical fax machine. With eFax, you can send faxes directly from your email, making it a convenient and paperless option for faxing.

Setting up eFax in Outlook

Before you can send an eFax in Outlook, you will need to set up your eFax account. If you do not already have an eFax account, you can sign up for one on their website. Once you have an account, follow these steps to set up eFax in Outlook:

  1. Open Outlook and click on the “File” tab.
  2. Select “Options” from the drop-down menu.
  3. In the Outlook Options window, click on “Add-ins” from the left-hand menu.
  4. Under “Manage,” select “COM Add-ins” and click on “Go.”
  5. In the COM Add-ins window, click on “Add.”
  6. Navigate to the location where you saved the eFax add-in and select it.
  7. Click on “OK” to add the eFax add-in to Outlook.
  8. You will now see the eFax toolbar in your Outlook window.

Sending an eFax in Outlook

Now that you have set up eFax in Outlook, you can easily send a fax directly from your email. Follow these steps to send an eFax in Outlook:

  1. Compose a new email in Outlook.
  2. In the “To” field, enter the recipient’s fax number followed by “” For example, if the fax number is 555-123-4567, you would enter “”
  3. In the subject line, enter the recipient’s name or a brief description of the fax.
  4. In the body of the email, type your message or attach any documents you want to fax.
  5. Click on the eFax toolbar in Outlook and select “Send Fax.”
  6. A pop-up window will appear, prompting you to enter your eFax login information.
  7. Once you have entered your login information, click on “Send” to send the fax.

Benefits of Using eFax in Outlook

Using eFax in Outlook offers several benefits, including:

  • Convenience: With eFax, you can send faxes directly from your email, eliminating the need for a physical fax machine.
  • Cost-effective: eFax is a cost-effective option for faxing, as it eliminates the need for paper, ink, and maintenance of a physical fax machine.
  • Secure: eFax uses encryption to ensure the security of your faxes, making it a safe option for sending sensitive documents.


Sending an eFax in Outlook is a simple and efficient way to send faxes electronically. By setting up eFax in Outlook, you can easily send faxes directly from your email, saving time and resources. Whether you are a small business owner or an individual, eFax in Outlook is a convenient and cost-effective option for faxing.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.