How to see coworker’s calendar in outlook

Last Updated: Feb 25, 2024 by

Managing your office calendar can be a daunting task, especially when you need to coordinate with your coworkers. Luckily, Microsoft Outlook offers a feature that allows you to view your coworker’s calendar in addition to your own. This can help you stay organized and plan meetings and events more efficiently. In this article, we will discuss how to see your coworker’s calendar in Outlook.

Adding a Coworker’s Calendar

The first step to seeing your coworker’s calendar is to add it to your own. To do this, open your Outlook calendar and click on the “Open Calendar” button in the top menu bar. Then, select “From Address Book” and search for your coworker’s name. Once you have selected their name, their calendar will be added to your list of calendars on the left-hand side.

Viewing a Coworker’s Calendar

To view your coworker’s calendar, simply click on their name in the list of calendars on the left-hand side. This will display their calendar alongside yours, allowing you to see their schedule and any events or meetings they have planned. You can also choose to view their calendar in a separate window by right-clicking on their name and selecting “Open in New Window.”

Managing Coworker’s Calendar

In addition to viewing your coworker’s calendar, you can also manage it in Outlook. This means you can add, edit, or delete events and meetings on their behalf. To do this, simply click on their name in the list of calendars and select the event or meeting you want to manage. You can then make any necessary changes and save them. This is especially useful when coordinating meetings with multiple coworkers, as you can add the event to their calendar directly.

Sharing Your Calendar

If you want your coworkers to be able to see your calendar as well, you can easily share it with them in Outlook. To do this, click on the “Share Calendar” button in the top menu bar and select the coworkers you want to share your calendar with. You can choose to give them permission to view, edit, or manage your calendar. This is a great way to stay organized and ensure everyone is on the same page.


If you are having trouble viewing your coworker’s calendar, make sure they have shared it with you and that you have added it to your list of calendars. You can also try restarting Outlook or checking for any updates. If the issue persists, you may need to contact your IT department for further assistance.

By following these steps, you can easily see your coworker’s calendar in Outlook and improve your office calendar management. This feature is a great way to stay organized and collaborate with your coworkers more effectively. Give it a try and see how it can benefit your team.

Have you used this feature before? Do you have any other tips for managing calendars in Outlook? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.