How to screenshot an email in outlook

Last Updated: Feb 20, 2024 by

In today’s digital age, email has become a primary form of communication for both personal and professional purposes. With the constant influx of emails, it can be helpful to capture and save important information for future reference. One way to do this is by taking a screenshot of an email. In this article, we will discuss how to screenshot an email in Outlook, one of the most widely used email platforms.

Why Screenshot an Email?

There are many reasons why you may want to capture an email as an image. It could be for record-keeping purposes, to share important information with others, or to save a copy of an email that may be deleted in the future. Whatever the reason may be, taking a screenshot of an email is a quick and easy way to capture the information you need.

How to Screenshot an Email in Outlook

Taking a screenshot of an email in Outlook is a simple process. Follow these steps to capture an email as an image:

Step 1: Open the Email

The first step is to open the email you want to capture. Make sure the email is fully loaded and visible on your screen.

Step 2: Press the “Print Screen” Button

On your keyboard, locate the “Print Screen” button. This button may also be labeled as “PrtScn” or “PrtSc”. Press this button to take a screenshot of your entire screen.

Step 3: Paste the Screenshot

Open a new document or image editing software, such as Microsoft Paint. Right-click and select “Paste” or press “Ctrl + V” to paste the screenshot of your email.

Step 4: Crop the Image

Using the crop tool, select the portion of the screenshot that contains the email. This will remove any unnecessary parts of the image and focus on the email itself.

Step 5: Save the Image

Once you have cropped the image, save it to your desired location on your computer. You can now use this image for whatever purpose you need.

Other Methods for Screenshotting an Email

While the above method is the most common way to screenshot an email in Outlook, there are other methods you can use as well. These include:

Using the Snipping Tool

The Snipping Tool is a built-in feature in Windows that allows you to capture a specific area of your screen. Simply open the Snipping Tool, select “New”, and drag your cursor over the email to capture it. You can then save the image to your computer.

Using a Third-Party Extension

There are also third-party extensions and add-ons available for Outlook that allow you to take screenshots directly within the email platform. These extensions may offer additional features such as annotation and editing tools.

Tips for Screenshotting Emails

Here are a few tips to keep in mind when taking screenshots of emails:

  • Make sure the email is fully loaded before taking a screenshot to ensure all information is captured.
  • Use the crop tool to remove any unnecessary parts of the image.
  • Save the image in a format that is easily accessible and shareable, such as JPEG or PNG.

By following these tips and methods, you can easily capture and save important emails for future use.

Have you tried screenshotting emails in Outlook before? Share your experience in the comments below.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.