How to save outlook email as pdf

Last Updated: Feb 15, 2024 by

Outlook is a popular email client used by millions of people around the world. It offers a variety of features and options to help users manage their emails efficiently. One such feature is the ability to save emails as PDF files. This can be useful for archiving important emails, sharing them with others, or simply keeping a backup copy. In this article, we will discuss how to save an Outlook email as a PDF file.

Step 1: Open the email you want to save

The first step is to open the email you want to save as a PDF. You can do this by double-clicking on the email in your inbox or by selecting it and clicking on the “Open” button in the toolbar.

Step 2: Click on the “File” tab

Outlook emailby Jack Prommel (

Once the email is open, click on the “File” tab in the top left corner of the screen. This will open a drop-down menu with various options.

Step 3: Click on “Save As”

In the drop-down menu, click on the “Save As” option. This will open a new window where you can choose the location and format to save the email.

Step 4: Choose “PDF” as the file format

In the “Save As” window, click on the drop-down menu next to “Save as type” and select “PDF (*.pdf)” from the list of options.

Step 5: Choose a location to save the PDF file

Next, choose the location where you want to save the PDF file. You can select a folder on your computer or save it to a cloud storage service like OneDrive or Dropbox.

Step 6: Click on “Save”

Once you have selected the location and file format, click on the “Save” button to save the email as a PDF file.

Step 7: Check the saved PDF file

Navigate to the location where you saved the PDF file and open it to make sure it saved correctly. The PDF file will have the same name as the email subject line.

Alternative method: Print to PDF

If you are unable to save an email as a PDF using the above method, you can also print the email to a PDF file. To do this, open the email and click on the “File” tab, then select “Print”. In the print window, choose “Microsoft Print to PDF” as the printer and click on the “Print” button. This will save the email as a PDF file.


Saving an Outlook email as a PDF file is a simple and useful feature that can come in handy in various situations. Whether you want to keep a backup of important emails or share them with others, this method allows you to easily convert your emails to PDF format. Give it a try and see how it can improve your email management experience.

Have you tried saving an email as a PDF in Outlook? Let us know in the comments if you found this article helpful.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.