How to Remove Duplicate Rows in Excel

Last Updated: Feb 18, 2024 by

Excel is a powerful tool for data manipulation, but it can be frustrating when you have duplicate rows in your spreadsheet. These duplicates can throw off your data analysis and make it difficult to work with your data effectively. In this article, we will discuss how to remove duplicate rows in Excel, so you can have clean and accurate data for your analysis.

Identifying Duplicate Rows

Before we can remove duplicate rows, we need to identify them. Excel has a built-in feature that can help us with this. Select the data range that you want to check for duplicates, then go to the Data tab and click on the “Remove Duplicates” button. A pop-up window will appear, and you can choose which columns to check for duplicates. Once you click “OK,” Excel will highlight the duplicate rows for you.

Using the Remove Duplicates Function

Now that we have identified the duplicate rows, we can use the “Remove Duplicates” function to get rid of them. Select the data range again, and go to the Data tab. Click on the “Remove Duplicates” button, and the same pop-up window will appear. This time, make sure all the columns are selected, and then click “OK.” Excel will remove all the duplicate rows, and you will be left with a clean and accurate dataset.

Using Formulas to Remove Duplicates

If you prefer to use formulas, there are a few options available to remove duplicate rows in Excel. One way is to use the COUNTIF function. This function counts the number of times a value appears in a range. By using this function, we can identify which rows have duplicates and then delete them. Another option is to use the INDEX and MATCH functions together. This combination can help us find and remove duplicate rows in a more efficient way.

Sorting Data

Another method to remove duplicate rows is by sorting your data. First, select the data range, then go to the Data tab and click on the “Sort” button. In the Sort window, choose the column that you want to sort by, and make sure to select the “My data has headers” option. Once the data is sorted, you can easily identify and delete the duplicate rows.

Using Conditional Formatting

Conditional formatting is a useful tool in Excel that can help us identify and remove duplicate rows. Select the data range, then go to the Home tab and click on the “Conditional Formatting” button. Choose the “Highlight Cells Rules” option, and then select “Duplicate Values.” Excel will highlight all the duplicate rows, and you can then delete them manually.


Removing duplicate rows in Excel is a simple process that can save you time and frustration when working with your data. Whether you prefer to use built-in functions or formulas, there are multiple ways to get rid of duplicate rows in your spreadsheet. By following these tips, you can ensure that your data is accurate and reliable for your analysis.

Have you encountered duplicate rows in your Excel spreadsheets? Which method do you prefer for removing them? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.