How to Record and Transcribe Audio in Microsoft Word?

Last Updated: Jan 31, 2024 by

Transcribing audio can be a time-consuming and tedious task, but with the advancements in technology, it has become easier than ever. Microsoft Word, a popular word processing software, now offers a built-in feature for audio transcription. In this article, we will discuss how to record and transcribe audio in Microsoft Word using the new “Transcribe” feature.

Recording Audio

Before you can transcribe audio in Microsoft Word, you will need to have a recording of the audio you want to transcribe. This can be done using a variety of devices such as a smartphone, voice recorder, or even a laptop. Make sure to record the audio in a quiet environment to ensure better accuracy in transcription.

Transcribing Audio in Microsoft Word

Once you have your audio recording, open Microsoft Word and create a new document. Then, go to the “Home” tab and click on the “Dictate” button. This will open a new window where you can select the language and microphone you will be using for transcription.

Next, click on the “Transcribe” button at the bottom of the window. This will open the “Transcribe” pane on the right side of your document. Click on the “Upload audio” button and select the audio file you want to transcribe. You can also drag and drop the audio file into the pane.

Editing and Formatting Transcription

Once the audio file has been uploaded, Microsoft Word will automatically transcribe the audio and display it in the “Transcribe” pane. You can play, pause, and rewind the audio using the controls at the top of the pane. You can also adjust the playback speed to make it easier to follow along.

As the audio is being transcribed, you can edit and format the text in real-time. This includes adding punctuation, correcting any mistakes, and formatting the text to your liking. You can also add speaker labels to differentiate between different speakers in the audio.

Using ChatGPT for Audio Transcription

Microsoft Word also offers the option to use ChatGPT, an AI-powered transcription service, for more accurate and efficient transcription. To use this feature, click on the “Transcribe” button at the bottom of the “Transcribe” pane and select “Use online transcription service.” This will open a new window where you can sign up for ChatGPT and access their audio transcription center.

Exporting Transcription

Once you are satisfied with the transcription, you can export it to your document by clicking on the “Add all to document” button at the bottom of the “Transcribe” pane. This will add the transcription to your document, and you can continue editing and formatting it as needed.


Transcribing audio in Microsoft Word has never been easier with the new “Transcribe” feature. With the ability to edit and format in real-time, as well as the option to use ChatGPT for more accurate transcription, this feature is a game-changer for those who need to transcribe audio regularly. Give it a try and see how it can save you time and effort in your transcription tasks.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.