How to Read Microsoft Publisher Files?

Last Updated: Feb 7, 2024 by

Microsoft Publisher is a popular desktop publishing software that allows users to create professional-looking documents, such as brochures, flyers, and newsletters. However, not everyone has access to this software, which can make it difficult to open and read Publisher files. In this article, we will discuss how to read Microsoft Publisher files without the software, as well as some alternative options for digital publishing.

Using Microsoft Publisher Viewer

The easiest way to read a Publisher file without the software is by using the Microsoft Publisher Viewer. This is a free tool that allows users to view, print, and copy Publisher files without having to install the software. The viewer is available for download on the Microsoft website and is compatible with Windows operating systems.

To use the viewer, simply download and install it on your computer. Then, open the Publisher file you want to read and select “Open with” from the right-click menu. Choose the Microsoft Publisher Viewer from the list of programs and the file will open in the viewer.

Converting to PDF

Another option for reading Publisher files is by converting them to PDF format. This can be done using a free online converter or by using the “Save As” function in Microsoft Publisher. Once the file is converted to PDF, it can be opened and read using any PDF reader, such as Adobe Acrobat or Preview.

To convert a Publisher file to PDF using the software, open the file and go to “File” > “Export” > “Create PDF/XPS Document”. Choose a location to save the PDF file and click “Publish”. The PDF file will then be created and can be opened and read using a PDF reader.

Alternative Digital Publishing Options

If you frequently receive Publisher files and do not have access to the software, it may be worth considering alternative digital publishing options. There are many free and paid tools available that offer similar features to Microsoft Publisher, such as Canva, Lucidpress, and Scribus.

These tools allow users to create professional-looking documents without the need for expensive software. They also offer a variety of templates and design options to make the process easier. Additionally, these tools often have the ability to import and export Publisher files, making it easy to work with others who use the software.


While Microsoft Publisher is a popular and powerful tool for digital publishing, it can be difficult to access and read Publisher files without the software. However, with the use of the Microsoft Publisher Viewer or by converting the file to PDF, it is possible to view and read these files without the software. Alternatively, there are many other digital publishing options available that offer similar features to Microsoft Publisher. By using these tools, you can easily open and read Publisher files without the need for the software.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.