How to Print on Envelopes Using Microsoft Word?

Last Updated: Feb 12, 2024 by

Sending out custom envelopes can add a personal touch to your correspondence and make your mail stand out. But printing on envelopes can be a daunting task, especially if you are not familiar with the process. Luckily, Microsoft Word offers a simple and efficient way to print on envelopes. In this article, we will guide you through the steps to print on envelopes using Microsoft Word.

Setting Up Your Envelope Layout

Before you start printing, you need to make sure that your envelope layout is set up correctly. This will ensure that your text and graphics are aligned properly on the envelope. To do this, go to the “Mailings” tab in Microsoft Word and click on “Envelopes” in the “Create” section.

In the “Envelopes and Labels” window, click on the “Options” button to select the size of your envelope. You can choose from a variety of standard envelope sizes or create a custom size. Once you have selected the size, click “OK” to save your changes.

Entering Your Address

Next, you need to enter the address you want to print on the envelope. Click on the “Addressee” field and type in the recipient’s address. You can also add your return address by clicking on the “Return Address” field and entering your information.

Previewing Your Envelope

Before you print, it’s a good idea to preview your envelope to make sure everything looks correct. To do this, click on the “Preview Results” button in the “Mailings” tab. This will show you how your envelope will look when printed. If you need to make any changes, you can go back and edit the address or layout.

Printing Your Envelope

Once you are satisfied with the layout and address, it’s time to print your envelope. Load your envelopes into your printer according to the instructions provided by the manufacturer. Then, click on the “Print” button in the “Mailings” tab. Your envelope will be printed with the address and layout you have set up in Microsoft Word.

Troubleshooting Common Issues

If you encounter any issues while printing on envelopes, here are some common troubleshooting tips:

  • Make sure your printer is set to the correct envelope size.
  • Check that your envelope is loaded correctly in the printer.
  • If your text or graphics are not aligned properly, adjust the layout in the “Envelopes and Labels” window.
  • If your envelope is printing too high or too low on the page, adjust the “Feed” setting in the “Envelopes and Labels” window.


Printing on envelopes using Microsoft Word is a simple and efficient way to add a personal touch to your correspondence. By following these steps and troubleshooting tips, you can easily print on custom envelopes and make your mail stand out. So next time you need to send out a special invitation or letter, try printing on envelopes using Microsoft Word.

Have you tried printing on envelopes with Microsoft Word before? Share your experience in the comments below.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.