How to Print From Microsoft Publisher?

Last Updated: Feb 3, 2024 by

Microsoft Publisher is a popular desktop publishing software that allows users to create professional-looking documents, such as brochures, flyers, and newsletters. While creating these documents is easy, many users struggle with printing them correctly. In this article, we will discuss how to print from Microsoft Publisher and provide tips for achieving the best print quality.

Understanding Print Layout

Before we dive into the printing process, it’s important to understand the concept of print layout. Print layout refers to the way your document will look when it is printed. This includes the size, orientation, and margins of your document.

Choosing the Right Size and Orientation

When creating a document in Microsoft Publisher, you can choose from a variety of preset sizes or create a custom size. It’s important to select the correct size for your document to ensure that it prints correctly. For example, if you are creating a flyer, you may want to choose the “Letter” size, while a brochure may require a custom size.

Orientation refers to the direction in which your document will be printed. You can choose between portrait (vertical) or landscape (horizontal) orientation. This decision should be based on the layout of your document and the type of content you are including.

Setting Margins

Margins are the blank spaces around the edges of your document. These spaces are important for ensuring that your document prints correctly and that no content is cut off. When creating a document in Microsoft Publisher, you can adjust the margins by going to the “Page Design” tab and clicking on “Margins.”

Printing Your Document

Once you have your document set up with the correct print layout, you are ready to print. Follow these steps to print from Microsoft Publisher:

  1. Click on the “File” tab in the top left corner of the screen.
  2. Select “Print” from the menu.
  3. In the print preview window, you can adjust the settings for your print job. This includes the number of copies, which pages to print, and the printer you want to use.
  4. Once you have adjusted the settings, click on the “Print” button to start the printing process.

Tips for Achieving the Best Print Quality

Now that you know how to print from Microsoft Publisher, let’s discuss some tips for achieving the best print quality.

Use High-Quality Images

One of the most important factors in achieving high-quality prints is using high-quality images. When inserting images into your document, make sure they are at least 300 DPI (dots per inch). This will ensure that the images are crisp and clear when printed.

Check Your Printer Settings

Before printing, it’s important to check your printer settings to make sure they are optimized for your document. This includes selecting the correct paper type and print quality. If you are unsure of which settings to use, consult your printer’s manual or do a quick internet search for the best settings for your specific printer model.

Use the Print Preview Feature

Microsoft Publisher has a useful feature called “Print Preview” that allows you to see how your document will look when printed. This is a great way to catch any errors or formatting issues before wasting paper and ink on a print job. To access the print preview, click on the “File” tab and select “Print Preview” from the menu.

Consider Using a Professional Printing Service

If you are creating a document for a professional or important event, it may be worth considering using a professional printing service. These services have high-quality printers and can provide a variety of paper options to give your document a polished and professional look.

Troubleshooting Printing Issues

Even with the best print layout and settings, you may encounter some issues when printing from Microsoft Publisher. Here are some common problems and how to fix them:

Document Prints Smaller Than Expected

If your document prints smaller than expected, it may be due to incorrect print settings. Make sure the paper size and orientation are set correctly and that the scaling is set to “None.”

Document Prints with White Borders

If your document prints with white borders around the edges, it may be due to incorrect margins. Check your margins and make sure they are set to 0 inches.

Document Prints with Poor Quality

If your document prints with poor quality, it may be due to low-quality images or incorrect printer settings. Make sure your images are at least 300 DPI and that your printer settings are optimized for your document.


Printing from Microsoft Publisher may seem daunting at first, but with the right print layout and settings, you can achieve professional-looking prints every time. Remember to use high-quality images, check your printer settings, and use the print preview feature to catch any errors before printing. If you encounter any issues, refer to our troubleshooting tips to fix them. With these tips in mind, you can confidently print from Microsoft Publisher and create impressive documents for any occasion.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.