How to print calendar from outlook

Last Updated: Feb 17, 2024 by

Outlook is a popular email and calendar management tool used by millions of people around the world. While most people are familiar with using Outlook for email, many are not aware of its powerful calendar features. One of these features is the ability to print your calendar directly from Outlook. In this article, we will discuss how to print your calendar from Outlook and provide some tips for optimizing your calendar printing experience.

Printing Your Calendar

Printing your calendar from Outlook is a simple process. First, open Outlook and navigate to the calendar view. Next, select the date range you want to print by clicking on the start date and dragging to the end date. Then, click on the “File” tab in the top left corner and select “Print” from the drop-down menu. This will open the print preview window where you can adjust the settings for your calendar printout.

Adjusting Print Settings

In the print preview window, you can adjust the settings for your calendar printout. You can choose to print a specific date range, select the layout and style of your calendar, and even add notes or tasks to your printout. You can also choose to print your calendar in color or black and white. Once you have adjusted the settings to your liking, click on the “Print” button to print your calendar.

Tips for Optimizing Your Calendar Printing Experience

  • Use a high-quality printer: To ensure that your calendar printout looks professional and easy to read, use a high-quality printer with good color capabilities.
  • Choose a clean and simple layout: When selecting the layout for your calendar printout, choose a clean and simple design that is easy to read. Avoid cluttered layouts that can be overwhelming and difficult to follow.
  • Use color coding: If you have multiple calendars in Outlook, consider color coding them to make it easier to differentiate between events and appointments. This will also make your calendar printout more visually appealing.
  • Print on high-quality paper: To make your calendar printout look more professional, consider printing on high-quality paper. This will also ensure that the colors and text are clear and easy to read.
  • Preview before printing: Before hitting the print button, always preview your calendar printout to ensure that everything looks correct and there are no formatting issues.

Troubleshooting Common Issues

If you encounter any issues while trying to print your calendar from Outlook, here are some common troubleshooting tips:

  • Check your printer settings: Make sure your printer is set to the correct paper size and orientation.
  • Update your printer drivers: If your printer is not printing correctly, try updating the drivers to ensure compatibility with your computer and software.
  • Check your internet connection: If you are printing from a cloud-based calendar, make sure you have a stable internet connection.
  • Clear your print queue: If your printer is not responding, try clearing the print queue and restarting your computer.


Printing your calendar from Outlook is a simple and convenient way to have a physical copy of your schedule. By following these tips and troubleshooting steps, you can ensure that your calendar printout is professional and easy to read. Have you tried printing your calendar from Outlook? Let us know in the comments below.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.