How to print an email on outlook

Last Updated: Feb 24, 2024 by

In today’s digital age, printing emails may seem like a thing of the past. However, there are still many instances where having a physical copy of an email can be useful. Whether it’s for record-keeping, sharing with colleagues, or simply having a hard copy for your own reference, knowing how to print an email from Outlook is a valuable skill. In this article, we will discuss the steps to print an email from Outlook.

Step 1: Open the email you want to print

The first step is to open the email you want to print in Outlook. You can do this by double-clicking on the email in your inbox or by selecting it and clicking on the “Open” button in the toolbar.

Step 2: Click on the “File” tab

Once the email is open, click on the “File” tab in the top left corner of the screen. This will open a drop-down menu with various options.

Step 3: Select “Print”

In the drop-down menu, select the “Print” option. This will open the print settings menu.

Step 4: Choose your print settings

In the print settings menu, you can choose the printer you want to use, the number of copies you want to print, and the page range you want to print. You can also select the orientation (portrait or landscape) and the paper size. Make sure to review all the settings before proceeding to the next step.

Step 5: Click on “Print”

Once you have selected your desired print settings, click on the “Print” button at the bottom of the menu. This will send the email to your printer and it will start printing.

Additional Tips

  • If you want to print multiple emails at once, you can select them by holding down the “Ctrl” key and clicking on each email. Then, follow the same steps as above to print them all at once.
  • If you want to save paper, you can also choose to print the email as a PDF. To do this, select “Print” from the “File” tab and then choose “Print to PDF” as your printer. This will save the email as a PDF file on your computer.
  • If you want to print the email with its attachments, make sure to select the “Print attached files” option in the print settings menu.


Printing an email from Outlook is a simple process that can come in handy in various situations. Whether you need a hard copy for your records or to share with others, knowing how to print an email from Outlook is a useful skill. By following the steps outlined in this article, you can easily print any email from Outlook.

Have you ever had trouble printing an email from Outlook? Did these steps help you? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.