How to Open Microsoft Publisher Files?

Last Updated: Feb 4, 2024 by

Microsoft Publisher is a popular desktop publishing application used for creating professional-looking documents, such as brochures, flyers, and newsletters. However, not everyone has access to this software, and this can be a problem when you receive a file in the .pub format. In this article, we will discuss how to open Microsoft Publisher files and the different options available to you.

Microsoft Publisher

Microsoft Publisher is a part of the Microsoft Office suite and is only available for Windows operating systems. It is not included in the standard Microsoft Office package and needs to be purchased separately. This can be a barrier for some users who do not have the budget for this software or do not need it frequently enough to justify the cost.

Microsoft Publisher File Compatibility

One of the main issues with Microsoft Publisher files is that they are not compatible with other popular software, such as Adobe InDesign or Canva. This means that if you receive a .pub file, you will not be able to open it in these programs. This can be frustrating, especially if you need to make edits to the file.

File Formats

The .pub file format is specific to Microsoft Publisher, and there is no way to convert it to another format without using the software. However, there are a few options available to you if you do not have access to Microsoft Publisher.

Microsoft Publisher Viewer

Microsoft offers a free Publisher Viewer that allows you to view and print .pub files without having the software installed on your computer. This is a great option if you only need to view the file and do not need to make any changes.

Online File Converters

There are several online file converters that claim to be able to convert .pub files to other formats. However, these converters are not always reliable, and the converted file may not look the same as the original. It is best to use these converters as a last resort.

Alternative Software

If you frequently receive .pub files and do not want to purchase Microsoft Publisher, you can consider using alternative software that is compatible with this file format. Some options include Scribus, Lucidpress, and Serif PagePlus. These programs may have a learning curve, but they offer similar features to Microsoft Publisher.


Opening Microsoft Publisher files can be a challenge if you do not have access to the software. However, with the options mentioned above, you can still view and edit these files without purchasing the software. It is always best to communicate with the sender and ask for the file to be saved in a different format if possible. This will save you time and hassle in the long run.

Have you ever had trouble opening a Microsoft Publisher file? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.