How to Make Newsletter in Microsoft Word?

Last Updated: Feb 9, 2024 by

Newsletters are a great way to keep your audience informed and engaged. Whether you are creating a newsletter for your business, organization, or personal use, Microsoft Word is a versatile and accessible tool to help you design and distribute your newsletter.

In this article, we will guide you through the steps of creating a newsletter in Microsoft Word, as well as provide some best practices and templates to help you create a professional and effective newsletter.

Why Use Microsoft Word for Newsletters?

Microsoft Word is a popular and widely used word processing program that offers a variety of features and tools to help you create visually appealing and informative newsletters. Some of the benefits of using Microsoft Word for newsletters include:

  • Familiarity: Many people are already familiar with Microsoft Word, making it an easy and accessible tool for creating newsletters.
  • Customization: Microsoft Word offers a wide range of design options, including fonts, colors, and layouts, allowing you to create a unique and personalized newsletter.
  • Integration: Microsoft Word integrates with other Microsoft Office programs, such as Excel and PowerPoint, making it easy to incorporate data and visuals into your newsletter.
  • Accessibility: Microsoft Word is available on both Windows and Mac computers, making it accessible to a wide range of users.

Newsletter Best Practices

Before we dive into the technical aspects of creating a newsletter in Microsoft Word, let’s first discuss some best practices to keep in mind when designing and distributing your newsletter.

Know Your Audience

The first step in creating a successful newsletter is understanding your audience. Who will be reading your newsletter? What are their interests and needs? Knowing your audience will help you tailor your content and design to better engage and inform them.

Keep it Concise

Newsletters should be short and to the point. Avoid long blocks of text and use visuals, such as images and infographics, to break up the content and make it more visually appealing.

Use a Consistent Layout

Consistency is key when it comes to newsletters. Use the same layout and design elements throughout your newsletter to create a cohesive and professional look.

Include a Call to Action

A call to action is a statement that encourages your audience to take a specific action, such as visiting your website or signing up for an event. Including a call to action in your newsletter can help drive engagement and conversions.

Proofread and Edit

Before sending out your newsletter, be sure to proofread and edit for any spelling or grammatical errors. A well-written and error-free newsletter will make a better impression on your audience.

Using Newsletter Templates in Microsoft Word

Microsoft Word offers a variety of pre-designed newsletter templates that you can use as a starting point for your own newsletter. To access these templates, open Microsoft Word and click on “File” > “New”. In the search bar, type “newsletter” and press enter. This will bring up a selection of newsletter templates to choose from.

Once you have selected a template, you can customize it to fit your needs by changing the colors, fonts, and layout. You can also add your own images and text to make the template your own.

Creating a Newsletter from Scratch in Microsoft Word

If you prefer to create your newsletter from scratch, follow these steps to get started:

  1. Open Microsoft Word and click on “File” > “New” to create a new document.
  2. Set the page orientation to landscape by clicking on “Layout” > “Orientation” > “Landscape”.
  3. Set the margins to 0.5 inches on all sides by clicking on “Layout” > “Margins” > “Custom Margins”.
  4. Add a header and footer to your document by clicking on “Insert” > “Header” or “Footer”. This will allow you to add a consistent header and footer to each page of your newsletter.
  5. Add a title and subtitle to your newsletter by typing them in the header section.
  6. Create a table for your newsletter by clicking on “Insert” > “Table”. Choose the number of rows and columns you need for your newsletter layout.
  7. Add your content to the table, including text, images, and any other visuals you want to include.
  8. Customize the design of your newsletter by changing the font, color, and layout of your content.
  9. Once you are satisfied with your newsletter, save it and export it as a PDF to ensure that the formatting remains consistent when it is opened on different devices.

Tips for Designing a Professional Newsletter

Now that you have the basics of creating a newsletter in Microsoft Word, here are some tips to help you design a professional and visually appealing newsletter:

  • Use a consistent color scheme throughout your newsletter.
  • Choose a font that is easy to read and fits the tone of your newsletter.
  • Use high-quality images and graphics to make your newsletter more visually appealing.
  • Use headings and subheadings to break up the content and make it easier to read.
  • Leave enough white space to avoid overwhelming your audience with too much information.
  • Use bullet points and numbered lists to make your content more scannable.
  • Use a mix of text and visuals to keep your audience engaged.

Distributing Your Newsletter

Once you have created your newsletter, it’s time to distribute it to your audience. Here are some ways you can distribute your newsletter:

  • Email: You can send your newsletter as an email attachment or embed it in the body of the email.
  • Social media: Share your newsletter on your social media platforms to reach a wider audience.
  • Website: You can also publish your newsletter on your website for easy access.
  • Print: If you prefer a physical copy, you can print your newsletter and distribute it in person or by mail.


Creating a newsletter in Microsoft Word is a simple and effective way to keep your audience informed and engaged. By following these tips and best practices, you can design a professional and visually appealing newsletter that will help you achieve your communication goals. Whether you use a pre-designed template or create your newsletter from scratch, Microsoft Word offers a variety of tools and features to help you create a successful newsletter.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.