How to Make Graphs in Microsoft Word?

Last Updated: Feb 3, 2024 by

Microsoft Word is a widely used word processing software that offers a variety of features, including the ability to create graphs and charts. These visual aids can be useful for presenting data and information in a more organized and visually appealing manner. In this article, we will discuss how to make graphs in Microsoft Word and some tips for creating effective graphs.

Inserting a Graph

To insert a graph in Microsoft Word, follow these steps:

  1. Open a new or existing document in Microsoft Word.
  2. Click on the “Insert” tab in the top menu bar.
  3. In the “Illustrations” section, click on “Chart.”
  4. A window will pop up with different types of charts to choose from. Select the one that best fits your data.
  5. Click “OK” and a blank chart will be inserted into your document.

Entering Data

Once you have inserted a chart, you can enter your data by clicking on the chart and typing in the corresponding values. Alternatively, you can also copy and paste data from an Excel spreadsheet or other source.

Customizing Your Graph

Microsoft Word offers a variety of customization options for your graph. You can change the chart type, add or remove data, and modify the appearance of the graph. To customize your graph, click on the chart and then click on the “Design” and “Format” tabs in the top menu bar. From here, you can make changes to the chart’s layout, style, and data.

Tips for Creating Effective Graphs

  • Choose the right type of graph for your data. Bar graphs are best for comparing data, line graphs are useful for showing trends over time, and pie charts are ideal for displaying percentages.
  • Keep your graph simple and easy to read. Avoid cluttering it with too much information or unnecessary design elements.
  • Use colors and labels to make your graph more visually appealing and easier to understand.
  • Make sure your data is accurate and clearly labeled.
  • Use a consistent scale for your axes to accurately represent your data.
  • Consider using a combination of different types of graphs to present your data in a more comprehensive manner.


Creating graphs in Microsoft Word is a simple and effective way to present data and information. By following these steps and tips, you can easily create professional-looking graphs and charts for your documents. Experiment with different types of graphs and customization options to find the best way to present your data. With practice, you can become proficient in creating graphs in Microsoft Word and enhance the visual appeal of your documents.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.