How to Juggle Multiple Google Calendars

Last Updated: Feb 10, 2024 by

In today’s fast-paced world, it’s not uncommon to have multiple calendars to keep track of different aspects of our lives. From work schedules to personal appointments, it can be overwhelming to manage everything in one place. That’s where Google Calendar comes in.

Google Calendar is a powerful tool that allows you to create and manage multiple calendars in one place. Whether you’re a busy professional or a busy parent, Google Calendar can help you stay organized and on top of your schedule. In this article, we’ll show you how to juggle multiple Google Calendars and make the most out of this useful tool.

Why Use Google Calendar?

Before we dive into the specifics of managing multiple calendars, let’s first understand why Google Calendar is a great tool for organizing your schedule.

Easy to Use and Accessible Anywhere

Google Calendar is a user-friendly and intuitive tool that can be accessed from any device with an internet connection. This means you can manage your calendars from your computer, phone, or tablet, making it easy to stay on top of your schedule no matter where you are.

Customizable and Color-Coded Calendars

One of the best features of Google Calendar is the ability to create multiple calendars and color-code them. This allows you to easily differentiate between different types of events and stay organized. For example, you can have a work calendar in one color and a personal calendar in another color, making it easy to see at a glance what your day looks like.

Integration with Other Google Tools

Google Calendar seamlessly integrates with other Google tools, such as Gmail and Google Drive. This means you can easily add events from your emails or attach documents to your events, making it a one-stop-shop for all your scheduling needs.

How to Link 2 Google Calendars

Now that we understand the benefits of using Google Calendar, let’s dive into how to link 2 Google Calendars together.

Step 1: Create a New Calendar

The first step is to create a new calendar for the events you want to link. To do this, click on the “+” button next to “Add a friend’s calendar” on the left-hand side of your Google Calendar.

Give your new calendar a name and select a color for it. This will be the calendar that you will link to your main calendar.

Step 2: Share Your New Calendar

Next, you’ll need to share your new calendar with your main calendar. To do this, click on the three dots next to your new calendar and select “Settings and sharing.”

Under “Share with specific people,” type in the email address associated with your main calendar and click “Add person.” Then, select “Make changes and manage sharing” under the “Permission settings” drop-down menu.

Step 3: Add Events to Your New Calendar

Now that your new calendar is shared with your main calendar, you can start adding events to it. These events will automatically show up on your main calendar, making it easy to keep track of everything in one place.

Step 4: Repeat for Additional Calendars

If you have more than two calendars that you want to link, simply repeat the process for each additional calendar. This will allow you to have all your events in one place, without having to manually add them to each calendar.

Tips for Calendar Organization

Now that you know how to link 2 Google Calendars, here are some additional tips for keeping your calendars organized and easy to manage.

Use Different Colors for Different Types of Events

As mentioned earlier, using different colors for different types of events can help you quickly see what your day looks like. For example, you can use red for work events, blue for personal events, and green for social events.

Create Separate Calendars for Different Aspects of Your Life

If you have a lot of events in one area of your life, such as work, consider creating separate calendars for different aspects of it. For example, you can have a calendar for meetings, a calendar for deadlines, and a calendar for projects. This will help you stay organized and avoid clutter on your main calendar.

Utilize the “Tasks” Feature

Google Calendar has a “Tasks” feature that allows you to create to-do lists and assign due dates to them. This can be a great way to keep track of tasks that need to be completed, without cluttering up your calendar with events.

Set Reminders for Important Events

Don’t rely on your memory to remember important events. Instead, set reminders for them in your Google Calendar. You can choose to receive reminders via email, pop-up notifications, or both.

Other Useful Google Calendar Features

In addition to the tips mentioned above, here are some other useful features of Google Calendar that can help you stay organized and on top of your schedule.

Time Zone Support

If you frequently travel or work with people in different time zones, Google Calendar has a feature that allows you to display multiple time zones on your calendar. This can be helpful in avoiding scheduling conflicts and ensuring you don’t miss important meetings or appointments.

Schedule View

The “Schedule view” in Google Calendar allows you to see your day’s events in a list format, making it easy to see what’s coming up and plan your day accordingly. You can access this view by clicking on the three dots next to “Day” on the top right-hand corner of your calendar.

Add Attachments to Events

As mentioned earlier, Google Calendar integrates with other Google tools, such as Google Drive. This means you can easily attach documents to your events, making it easy to access them when you need them.


Managing multiple calendars can be overwhelming, but with Google Calendar, it doesn’t have to be. By following the steps outlined in this article, you can easily link 2 Google Calendars together and stay on top of your schedule. Additionally, by utilizing the tips and features mentioned, you can keep your calendars organized and make the most out of this powerful tool.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.