How to insert table in outlook email

Last Updated: Feb 22, 2024 by

When it comes to presenting data in an email, tables are a great way to organize and display information in a clear and concise manner. However, many people struggle with inserting tables into their emails, especially when using Microsoft Outlook. In this article, we will discuss how to insert a table in an Outlook email and provide tips for designing an effective table for data presentation.

Inserting a Table in Outlook

To insert a table in an Outlook email, follow these steps:

  1. Open a new email in Outlook.
  2. Place your cursor where you want the table to be inserted.
  3. Click on the “Insert” tab at the top of the email.
  4. In the “Tables” section, click on “Table.”
  5. A drop-down menu will appear, allowing you to select the number of rows and columns for your table.
  6. Once you have selected the desired number of rows and columns, the table will be inserted into your email.

You can also customize your table by adjusting the column width, adding borders, and changing the cell background color. Simply right-click on the table and select “Table Properties” to access these options.

Designing an Effective Table

When designing a table for data presentation in an email, it is important to keep in mind the purpose of the data and the audience you are presenting it to. Here are some tips for creating an effective table:

Keep it Simple

The key to a successful table is simplicity. Avoid using too many colors, fonts, or unnecessary borders. Stick to a clean and minimal design to ensure that the data is the main focus.

Use Headers and Labels

Headers and labels are essential for organizing and clarifying the data in your table. Use bold or larger font for headers and make sure they are aligned with the corresponding data. Labels can also be used to provide additional context or explanation for the data.

Consider the Data Type

The type of data you are presenting should also influence the design of your table. For numerical data, consider using a bar or line graph instead of a table. For text-heavy data, use bullet points or a list instead of a table.

Test the Table

Before sending out your email, make sure to test the table on different devices and email clients. This will ensure that the table is properly formatted and easy to read for all recipients.


Tables are a useful tool for presenting data in an email, and with these tips, you can easily insert a table in an Outlook email and design it for effective data presentation. Remember to keep it simple, use headers and labels, consider the data type, and test the table before sending it out. With these techniques, you can create professional and visually appealing tables for your emails. Have you tried using tables in your emails? Let us know in the comments below.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.