How to Insert Page Numbers in Microsoft Word?

Last Updated: Feb 11, 2024 by

Microsoft Word is a powerful word processing tool that is used by millions of people around the world. Whether you are writing a report, creating a resume, or working on a novel, page numbers are an essential part of any document. In this article, we will discuss how to insert page numbers in Microsoft Word and some tips for using them effectively.

Inserting Page Number

To insert page numbers in Microsoft Word, follow these simple steps:

  1. Open your document in Microsoft Word.
  2. Click on the “Insert” tab in the top menu bar.
  3. In the “Header & Footer” section, click on “Page Number.”
  4. A drop-down menu will appear with different options for page number placement. Select the desired location for your page numbers.
  5. If you want to customize the appearance of your page numbers, click on “Format Page Numbers” in the drop-down menu.
  6. A new window will open where you can choose the format, starting number, and other options for your page numbers.
  7. Click “OK” to save your changes.

Tips for Using Page Numbers Effectively

Now that you know how to insert page numbers in Microsoft Word, here are some tips for using them effectively:

Use Different Formats for Different Sections

If your document has multiple sections, such as a cover page, table of contents, and main body, you may want to use different formats for the page numbers. For example, you can use Roman numerals for the cover page and table of contents, and then switch to regular numbers for the main body. This can be done by selecting “Different First Page” or “Different Odd & Even Pages” in the “Header & Footer” section.

Start Page Numbers on a Specific Page

By default, page numbers start on the first page of your document. However, you may want to start them on a different page, such as the second page or a specific page in the middle of your document. To do this, go to the “Format Page Numbers” window and select “Start at” under “Page numbering.” Then, enter the desired starting number.

Include Page Count

In addition to page numbers, you may also want to include the total page count in your document. This can be helpful for longer documents, such as reports or books. To do this, go to the “Insert” tab and click on “Page Number.” Then, select “Page Count” from the drop-down menu. This will automatically update as you add or remove pages from your document.


Page numbers are an important aspect of any document, and Microsoft Word makes it easy to insert and customize them. By following these simple steps and tips, you can effectively use page numbers in your documents. Whether you are writing a school paper or a professional report, page numbers will help keep your document organized and easy to navigate.

Have you used page numbers in Microsoft Word before? Do you have any additional tips for using them? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.