How to Insert a Footnote on Microsoft Word?

Last Updated: Jan 31, 2024 by

Footnotes are a useful tool for adding additional information or citations to a document without interrupting the flow of the main text. They are commonly used in academic writing, legal documents, and other types of formal writing. Microsoft Word offers a simple and efficient way to insert footnotes into your document. In this article, we will guide you through the process of inserting and formatting footnotes in Microsoft Word.

Inserting a Footnote

To insert a footnote in Microsoft Word, follow these steps:

  1. Place your cursor at the end of the sentence or phrase where you want to insert the footnote.
  2. Go to the References tab and click on the “Insert Footnote” button in the Footnotes section.
  3. A small superscript number will appear at the end of the sentence, and your cursor will automatically move to the bottom of the page where you can type in your footnote.

Formatting Footnotes

Once you have inserted a footnote, you can format it to your desired style. Here are some tips for formatting footnotes in Microsoft Word:

Changing the Numbering Style

By default, footnotes in Microsoft Word are numbered sequentially throughout the document. However, you can change the numbering style to use symbols, letters, or Roman numerals. To do this, follow these steps:

  1. Right-click on the footnote number and select “Footnote and Endnote…”
  2. In the Footnote and Endnote window, click on the dropdown menu next to “Number format” and select your desired numbering style.
  3. Click “Apply” to save your changes.

Customizing the Footnote Separator

The footnote separator is the line that appears between the main text and the footnote. You can customize the appearance of this line by following these steps:

  1. Go to the References tab and click on the “Footnote and Endnote” button.
  2. In the Footnote and Endnote window, click on the “Footnote Separator” button.
  3. A new window will open where you can customize the line style, color, and width.
  4. Click “OK” to save your changes.

Changing the Footnote Font and Size

You can also change the font and size of your footnotes to match the rest of your document. To do this, follow these steps:

  1. Right-click on the footnote number and select “Font…”
  2. In the Font window, select your desired font and size.
  3. Click “OK” to save your changes.

Tips for Using Footnotes

  • Keep your footnotes concise and relevant to the main text.
  • Use footnotes for additional information or citations, not for essential information.
  • Use the same formatting style for all footnotes in your document for consistency.
  • Use the “Insert Footnote” button instead of manually typing in the footnote number to ensure proper formatting.

By following these tips and using the simple steps outlined in this article, you can easily insert and format footnotes in Microsoft Word. Whether you are writing a research paper or a legal document, footnotes can add valuable information and enhance the overall professionalism of your document.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.