How to Insert a Footnote in Microsoft Word?

Last Updated: Feb 24, 2024 by

Footnotes are a useful tool for adding additional information or citations to a document. They are commonly used in academic writing, but can also be helpful in business documents or personal writing. Microsoft Word makes it easy to insert footnotes into your document, and this article will guide you through the process.

Step 1: Place Your Cursor

To insert a footnote in Microsoft Word, you first need to place your cursor where you want the footnote to appear. This is typically at the end of a sentence or paragraph, but can also be within the text if you are adding a citation or clarification.

Step 2: Click on the “References” Tab

Next, click on the “References” tab at the top of the Word document. This tab contains all the tools you need for adding footnotes, citations, and other references to your document.

Step 3: Click on “Insert Footnote”

Under the “References” tab, you will see a section labeled “Footnotes.” Click on the “Insert Footnote” button in this section. This will automatically insert a superscript number at the location of your cursor and create a corresponding footnote at the bottom of the page.

Step 4: Type Your Footnote

The footnote will appear at the bottom of the page, and you can now type in your additional information or citation. The superscript number in the main text will automatically correspond with the number in the footnote. You can also format the footnote text as you would any other text in your document.

Step 5: Repeat as Needed

If you need to add multiple footnotes, simply repeat the process by placing your cursor where you want the next footnote to appear and clicking on “Insert Footnote.” The numbers will automatically update to reflect the correct order of the footnotes.

Step 6: Customize Footnote Settings

If you want to customize the appearance or placement of your footnotes, you can do so by clicking on the small arrow in the bottom right corner of the “Footnotes” section under the “References” tab. This will open a window where you can change the numbering format, location, and other settings for your footnotes.

Step 7: Save Your Document

Once you have inserted all your footnotes, be sure to save your document to ensure that they are not lost. You can also continue to add or edit footnotes as needed throughout the writing process.


Inserting a footnote in Microsoft Word is a simple process that can add valuable information and citations to your document. By following these steps, you can easily insert footnotes and customize them to fit your needs. So next time you need to add a footnote, you’ll know exactly how to do it in Microsoft Word.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.