How to import email addresses from excel to outlook

Last Updated: Feb 20, 2024 by

In today’s digital age, email is a crucial form of communication for both personal and professional purposes. With the rise of remote work and virtual meetings, it’s more important than ever to have a well-organized and efficient email system. If you have a large list of email addresses stored in an Excel spreadsheet, you may be wondering how to import them into your Outlook account. In this article, we will discuss the steps to import email addresses from Excel to Outlook.

Exporting Email Addresses from Excel

Before you can import your email addresses into Outlook, you will need to export them from your Excel spreadsheet. To do this, follow these steps:

  1. Open your Excel spreadsheet and select the column containing the email addresses.
  2. Right-click on the selected column and choose “Copy” from the drop-down menu.
  3. Open a new Excel spreadsheet and right-click on the first cell.
  4. Choose “Paste” from the drop-down menu to paste the email addresses into the new spreadsheet.
  5. Save the new spreadsheet as a CSV (Comma Separated Values) file.

Importing Email Addresses into Outlook

Now that you have your email addresses exported from Excel, you can import them into your Outlook account. Follow these steps to do so:

  1. Open Outlook and click on the “File” tab in the top left corner.
  2. In the drop-down menu, select “Open & Export” and then choose “Import/Export.”
  3. In the Import and Export Wizard, select “Import from another program or file” and click “Next.”
  4. Choose “Comma Separated Values” as the file type and click “Next.”
  5. Click on the “Browse” button and select the CSV file containing your email addresses.
  6. Choose the destination folder for your imported email addresses and click “Next.”
  7. In the next window, make sure the box next to “Import ‘Email Addresses’ into folder” is checked and click “Finish.”


If you encounter any issues during the import process, here are a few troubleshooting tips:

  • Make sure your CSV file is saved in the correct format. If it is not saved as a CSV, Outlook will not be able to import it.
  • Check that your email addresses are in the correct format. They should be in the format of “”
  • If you have any duplicate email addresses, Outlook will prompt you to choose whether to replace, ignore, or duplicate them. Choose the option that best fits your needs.


Importing email addresses from Excel to Outlook is a simple process that can save you time and effort in the long run. By following these steps, you can easily transfer your email addresses and have them readily available in your Outlook account. This can be especially useful for businesses or organizations that need to send mass emails or keep a large contact list. With a well-organized email system, you can stay on top of your communication and improve your productivity. Have you tried importing email addresses from Excel to Outlook? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.