How to Highlight in Microsoft Word?

Last Updated: Jan 31, 2024 by

Microsoft Word is a powerful word processing tool that is used by millions of people around the world. While most people are familiar with the basic functions of Word, there are some features that are often overlooked. One of these features is the ability to highlight text in a document. In this article, we will discuss how to highlight in Microsoft Word and how this feature can be useful for your documents.

The Basics of Highlighting

Before we dive into the specifics of highlighting in Microsoft Word, it is important to understand the basics of this feature. Highlighting is a way to draw attention to specific text in a document. It is commonly used to mark important information, make edits, or simply to add a pop of color to a document. In Word, you can highlight text in a variety of colors, making it a versatile tool for organizing and emphasizing your document.

How to Highlight Text

Highlighting text in Microsoft Word is a simple process. To begin, select the text that you want to highlight. You can do this by clicking and dragging your cursor over the text, or by holding down the “Ctrl” key and clicking on individual words or sentences. Once the text is selected, click on the “Home” tab at the top of the screen. In the “Font” section, you will see a button labeled “Text Highlight Color.” Click on this button and a drop-down menu will appear with a variety of color options. Select the color you want to use and the text will be highlighted in that color.

Using the Highlighter Tool

In addition to the basic highlighting function, Microsoft Word also has a highlighter tool that can be useful for certain types of documents. This tool allows you to highlight text in a more natural, pen-like way. To access the highlighter tool, click on the “Review” tab at the top of the screen. In the “Comments” section, you will see a button labeled “Highlight.” Click on this button and a highlighter pen will appear on your screen. You can then use this pen to highlight text just as you would with a physical highlighter.

Customizing Highlight Colors

While Microsoft Word offers a variety of default highlight colors, you may want to use a specific color that is not available. Fortunately, you can customize the highlight colors in Word to suit your needs. To do this, click on the “Home” tab and then click on the “Text Highlight Color” button. At the bottom of the drop-down menu, click on “More Colors.” A new window will appear where you can select a specific color or create a custom color using the color wheel.

Highlighting for Collaboration

One of the most useful aspects of highlighting in Microsoft Word is its ability to facilitate collaboration. When working on a document with others, you can use highlighting to mark changes or suggest edits. This makes it easy for others to see where changes have been made and to accept or reject those changes.

By following these simple steps, you can easily highlight text in Microsoft Word and make your documents more organized and visually appealing. Whether you are using it for personal or professional purposes, highlighting is a useful tool that can enhance your Word documents.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.