How to group emails in outlook by conversation

Last Updated: Mar 10, 2024 by

In today’s fast-paced world, email has become an essential tool for communication. However, with the constant influx of emails, it can be overwhelming to manage and organize your inbox. This is where grouping emails by conversation in Outlook can be a game-changer. In this article, we will discuss how to group emails in Outlook by conversation and how it can help with inbox management and email organization.

What is email grouping?

Before we dive into the steps of grouping emails in Outlook, let’s first understand what email grouping is. Email grouping is a feature that allows you to organize your emails based on the conversation they are a part of. This means that all emails related to a particular topic or thread will be grouped together, making it easier to follow the conversation and find relevant emails.

How to group emails in Outlook by conversation

Now that we know what email grouping is, let’s look at the steps to group emails in Outlook by conversation.

  1. Open Outlook and go to your inbox.
  2. Click on the “View” tab in the top menu bar.
  3. In the “Arrangement” section, click on the “Show as Conversations” option.
  4. A pop-up window will appear asking if you want to apply this view to all folders or just the current one. Select your preferred option.
  5. Click “OK” to confirm the changes.

Once you have completed these steps, your emails will be grouped by conversation in your inbox. You can also choose to group emails by conversation in other folders by following the same steps.

Benefits of grouping emails in Outlook

Inbox management

One of the main benefits of grouping emails in Outlook is that it helps with inbox management. By grouping emails by conversation, you can easily see all the emails related to a particular topic or project. This makes it easier to prioritize and respond to important emails, reducing the chances of missing important information.

Email organization

Grouping emails in Outlook also helps with email organization. Instead of having a cluttered inbox with emails from different conversations, you can have a more organized inbox with emails grouped together. This makes it easier to find and refer back to specific emails, saving you time and effort.

Other tips for managing your inbox in Outlook

  • Use filters and rules to automatically sort emails into folders.
  • Set up reminders and flags for important emails.
  • Regularly clean out your inbox by deleting unnecessary emails.
  • Utilize the search function to quickly find specific emails.


In conclusion, grouping emails in Outlook by conversation is a useful feature that can greatly improve your inbox management and email organization. By following the simple steps outlined in this article, you can easily group your emails and enjoy a more organized inbox. Give it a try and see the difference it makes in your email management. Do you have any other tips for managing your inbox in Outlook? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.