How to get rid of top results in outlook

Last Updated: Feb 19, 2024 by

Outlook is a popular email and calendar application used by millions of people around the world. One of its features is the “top results” function, which displays the most relevant emails, contacts, and files at the top of your search results. While this can be helpful, it can also be overwhelming and may not always show the results you are looking for. If you want to turn off this feature and remove top results from your Outlook search, follow these simple steps.

Turn off Top Results

The first step to getting rid of top results in Outlook is to turn off the feature. To do this, open Outlook and click on the search bar at the top of the screen. This will open the search tab. On the right side of the search tab, you will see a drop-down menu labeled “Search Tools.” Click on this menu and select “Search Options.”

In the Search Options menu, you will see a section labeled “Results.” Uncheck the box next to “Show most relevant search results on top” and click “OK.” This will turn off the top results feature and your search results will now be displayed in chronological order.

Clear Search History

If you have previously used the top results feature in Outlook, you may still see some of these results in your search. To completely remove top results from your search, you will need to clear your search history. To do this, click on the search bar at the top of the screen and then click on the “Recent Searches” tab. This will display a list of your recent searches.

Outlook recent searchesby Torsten Dederichs (

At the bottom of the list, click on “Clear Recent Searches.” This will remove all of your previous searches and ensure that only your current search results are displayed.

Use Advanced Search

If you are still seeing top results in your search, you can use the advanced search function to refine your results. To access this, click on the search bar at the top of the screen and then click on the “Search Tools” drop-down menu. Select “Advanced Find” from the menu.

Outlook advanced findby Luis Machado (

In the Advanced Find menu, you can specify different criteria for your search, such as sender, subject, or date. This will help narrow down your results and eliminate any unwanted top results.

Rebuild Index

If you are still having issues with top results appearing in your search, you may need to rebuild your search index. This will reset your search function and may help eliminate any lingering top results. To do this, go to File > Options > Search and click on “Indexing Options.” Click on “Advanced” and then click on “Rebuild” under the Troubleshooting section.

Outlook indexing optionsby Louis Hansel (


By following these steps, you can easily turn off top results in Outlook and remove them from your search. This will help you find the emails, contacts, and files you are looking for without any distractions. If you have any other tips for improving your Outlook search experience, let us know in the comments below.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.