How to enable categories in outlook 365 I

Last Updated: Feb 19, 2024 by

Outlook 365 is a powerful digital workspace that helps users manage their emails, calendars, and tasks all in one place. One useful feature of Outlook 365 is the ability to categorize emails, tasks, and calendar events. This allows users to easily organize and prioritize their work. In this article, we will discuss how to enable categories in Outlook 365 and how it can improve your calendar management.

What are Categories in Outlook 365?

Categories in Outlook 365 are color-coded labels that can be applied to emails, tasks, and calendar events. These labels help users quickly identify and sort their items based on their importance, project, or any other criteria. For example, you can use the “Important” category for urgent emails or the “Project A” category for all tasks related to a specific project.

Enabling Categories in Outlook 365

By default, categories are not enabled in Outlook 365. To enable them, follow these simple steps:

  1. Open Outlook 365 and go to the “Home” tab.
  2. Click on the “Categorize” button in the “Tags” section.
  3. A drop-down menu will appear with a list of default categories. You can choose to use these categories or create your own by selecting “All Categories” at the bottom of the menu.
  4. To create a new category, click on the “New” button and enter a name for your category. You can also choose a color for the label.
  5. Once you have created your categories, they will appear in the drop-down menu when you click on the “Categorize” button.

Using Categories for Calendar Management

Categories can be especially useful for managing your calendar in Outlook 365. By categorizing your events, you can easily see which events are related to a specific project or task. This can help you prioritize your time and ensure that you are not double-booking yourself.

To categorize a calendar event, follow these steps:

  1. Open your calendar in Outlook 365.
  2. Double-click on the event you want to categorize.
  3. In the event window, click on the “Categorize” button in the “Tags” section.
  4. Select the appropriate category from the drop-down menu.
  5. The event will now be color-coded with the selected category.

You can also filter your calendar by category by clicking on the “Filter” button in the “Home” tab and selecting the desired category.

Benefits of Using Categories in Outlook 365

Using categories in Outlook 365 can greatly improve your productivity and organization. Some benefits of using categories include:

  • Easily identifying and sorting important emails, tasks, and events.
  • Prioritizing your work based on categories.
  • Streamlining your calendar management.
  • Improving collaboration with team members by using the same categories.


Enabling categories in Outlook 365 is a simple but powerful way to improve your digital workspace and calendar management. By following the steps outlined in this article, you can easily categorize your emails, tasks, and events and reap the benefits of a more organized and efficient workflow. Have you tried using categories in Outlook 365? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.