How to embed a pdf in outlook email

Last Updated: Feb 28, 2024 by

In today’s digital age, email is the primary form of communication for businesses and individuals alike. With the rise of remote work and virtual meetings, it’s more important than ever to have a seamless integration between your email and other tools. One common task that many people struggle with is embedding a PDF in an Outlook email. In this article, we will discuss how to easily embed a PDF in an Outlook email for a more professional and efficient communication experience.

Outlook Integration

Before we dive into the steps for embedding a PDF in an Outlook email, it’s important to understand the integration between these two tools. Outlook is a popular email client that allows users to send and receive emails, manage calendars, and store contacts. It also has the ability to integrate with other tools, such as Microsoft Word and Adobe Acrobat, to enhance its functionality. By integrating these tools, users can easily attach and embed files, such as PDFs, directly from within their email.

Embed PDF in Outlook Email

Now, let’s get into the steps for embedding a PDF in an Outlook email. First, open your Outlook email and click on the “New Email” button to create a new email. Next, click on the “Insert” tab at the top of the email. From here, you will see a variety of options for inserting different types of content into your email. Click on the “Attach File” button and select the PDF file you want to embed. This will attach the PDF to your email as a separate file.

To embed the PDF directly into the email, click on the “Insert” tab again and this time, select “Object.” A pop-up window will appear, and you will have the option to either create a new object or insert a file as an object. Select “Create from File” and then click on the “Browse” button to select the PDF file you want to embed. Once you have selected the file, click on “Insert” and then “OK.” This will embed the PDF directly into your email, making it easier for the recipient to view and access.

Tips for Embedding a PDF in Outlook Email

  • Keep the file size small: When embedding a PDF in an Outlook email, it’s important to keep the file size small to avoid any issues with sending or receiving the email. Compressing the PDF file or using a PDF optimizer tool can help reduce the file size.
  • Use a clear and concise subject line: When sending an email with an embedded PDF, make sure to use a clear and concise subject line that accurately describes the content of the email. This will help the recipient know what to expect and increase the chances of them opening the email.
  • Test before sending: Before sending the email, make sure to test the embedded PDF to ensure it opens and displays correctly. This will help avoid any potential issues or confusion for the recipient.


Embedding a PDF in an Outlook email may seem like a daunting task, but with the right integration and steps, it can be done easily and efficiently. By following the steps outlined in this article, you can enhance your email communication and make it more professional and effective. Have you tried embedding a PDF in an Outlook email before? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.