How to Embed a Microsoft Form in an Email?

Last Updated: Feb 10, 2024 by

Microsoft Forms is a powerful tool for creating surveys, quizzes, and polls. But did you know that you can also embed a Microsoft Form directly into an email? This can be a great way to gather feedback or information from your email subscribers without having to redirect them to a separate webpage. In this article, we will discuss how to embed a Microsoft Form in an email and the benefits of doing so.

Benefits of Embedding a Microsoft Form in an Email

There are several benefits to embedding a Microsoft Form in an email. First and foremost, it allows you to gather information from your email subscribers without them having to leave their inbox. This can increase the response rate as it eliminates the extra step of clicking on a link and filling out the form on a separate webpage.

Additionally, embedding a form in an email allows you to track form analytics. You can see how many people opened the email, how many clicked on the form, and how many completed it. This can provide valuable insights into the effectiveness of your email campaigns and the engagement of your subscribers.

How to Embed a Microsoft Form in an Email

Embedding a Microsoft Form in an email is a simple process. First, create your form in Microsoft Forms and customize it to your liking. Once you are satisfied with the form, click on the “Share” button in the top right corner.

Next, click on the “Embed” tab and select the size of the form you want to embed. You can choose from small, medium, or large. Keep in mind that the larger the form, the more space it will take up in your email.

Copy the embed code provided and paste it into your email. The process may vary depending on the email service you use, but most will have an option to insert HTML code. Once the code is inserted, you can preview the email to ensure the form is displaying correctly.

Customizing the Form

You can also customize the appearance of the form to match your brand or the theme of your email. In the “Embed” tab, click on the “Customize” button. Here, you can change the color scheme, font, and background of the form. You can also add a logo or image to the form to make it more visually appealing.

Tips for Embedding a Microsoft Form in an Email

  • Keep the form short and simple. Long forms can be overwhelming for email subscribers and may decrease the response rate.
  • Test the form before sending it out to ensure it is displaying correctly.
  • Use a clear call-to-action to encourage subscribers to fill out the form.
  • Monitor form analytics to track the success of your email campaign.


Embedding a Microsoft Form in an email can be a valuable tool for gathering information and engaging with your email subscribers. By following these steps and tips, you can easily embed a form in your email and reap the benefits of form analytics and customization. Have you tried embedding a form in an email before? Let us know in the comments.

Gulrukh Ch

About the Author: Gulrukh Ch

Gulrukh Chaudhary, an accomplished digital marketer and technology writer with a passion for exploring the frontiers of innovation. Armed with a Master's degree in Information Technology, Gulrukh seamlessly blends her technical prowess with her creative flair, resulting in captivating insights into the world of emerging technologies. Discover more about her on her LinkedIn profile.